Contracts & Projects Coordinator - Residential Painting

Ausland Painting & Decorating Pty Ltd; Geehi; On-site; AUD 70,000 - 90,000; Full time

Job summary

Ausland Painting & Decorating Pty Ltd – Bella Vista NSW is seeking an organised Contracts Officer to coordinate daily job bookings, communication, purchasing, invoicing and contract administration. You will work with builders, site supervisors, painters, subcontractors and suppliers to keep projects scheduled and progressing efficiently.

Responsibilities include handling daily calls, actioning bookings and changes, updating the job calendar, issuing purchase orders and invoices, and preparing

Qualifications

• Experience in contract administration, project coordination or office administration.
• Strong written and verbal communication skills.
• Excellent organisation, follow-up and time-management skills.
• High attention to detail when reviewing emails, drawings, specifications, colours, purchase orders and invoices.

Responsibilities

• Take and respond to daily calls from builders, site supervisors, subcontractors and suppliers.
• Review builders' emails and action new bookings, changes, quality reports, complaints and maintenance requests.
• Update the job calendar daily with bookings, reschedules and maintenance appointments.
• Communicate site requirements to painters and suppliers.
• Review drawings/specs and confirm paint colours with builders when information is unclear.
• Prepare and email paint purchase orders and coordinate delivery to sites.
• Prepare quotations based on supervisors' requests and scope.
• Issue invoices promptly for completed works and maintain records.
• Follow up overdue purchase orders with builders and clients.

Skills

Contract administration

Project coordination

Office administration

Communication

Time management

Tools

Email

Calendars

Invoicing systems

Job description

Ausland Painting & Decorating Pty Ltd – Bella Vista NSW is seeking an organised Contracts Officer to coordinate daily job bookings, communication, purchasing, invoicing and contract administration. You will work with builders, site supervisors, painters, subcontractors and suppliers to keep projects scheduled and progressing efficiently.

Responsibilities include handling daily calls, actioning bookings and changes, updating the job calendar, issuing purchase orders and invoices, and preparing