Project Delivery & Scheduling Coordinator

CC Painting Group; Canberra; On-site; AUD 80,000 - 110,000; Full time

Job summary

C&C Painting Group in Canberra is seeking an experienced Project Delivery & Scheduling Coordinator to bring structure, foresight and strong ownership to the delivery of our growing project portfolio. You will own the flow of accepted projects from handover through to completion, actively drive the master schedule and coordinate project readiness and delivery.

This newly created role offers the opportunity to influence how residential, strata, commercial and government projects are planned,

Qualifications

• Experience in construction project coordination, trade-contractor operations, contracts administration or assistant project management.
• Strong scheduling and forward-planning capability across multiple concurrent projects.
• Working knowledge of variations, progress claims, project documentation and close-out requirements.
• The ability to organise incomplete information, anticipate requirements, identify risk and establish clear next actions.
• Confident communication with clients, builders, field teams, subcontractors and suppliers.
• Strong systems capability, attention to detail and reliable follow-through.
• Commercial awareness, initiative and the judgement to escalate material issues early.

Responsibilities

• Build and actively manage the master forward schedule across residential, strata and commercial work, aligned with committed dates, available capacity and delivery targets.
• Coordinate project scheduling and planned staff and subcontractor allocations with field leaders, anticipating capacity constraints, delays and downstream impacts.
• Own project readiness from acceptance to commencement, including scope, access, colours, stakeholder requirements, materials, documentation, inductions, SWMS, security and other pre-start requirements.
• Coordinate active projects through delivery, maintaining communication with clients, builders, strata stakeholders, field teams, subcontractors and suppliers.
• Monitor progress, hours and completion forecasts, identify delays, overruns and delivery risks early, and drive agreed actions through to resolution.
• Manage variations from identification through approval and invoicing, including scope, evidence, pricing coordination, submissions, approvals and records.
• Coordinate invoicing readiness and prepare commercial progress claims, ensuring completed work, approved variations, supporting records and deadlines are captured.
• Manage practical completion, defects, rectifications, callbacks, warranty requirements and project close-out through to completion.
• Maintain accurate project information and contribute to improving the systems, procedures and workflows that support efficient project delivery.

Job description

Project Delivery & Scheduling Coordinator

C&C Painting Group is seeking an experienced Project Delivery & Scheduling Coordinator to bring structure, foresight and strong ownership to the delivery of our growing project portfolio.

This is a hands‑on project coordination role, not a general administration position. You will own the flow of accepted projects from handover through to completion, actively drive the master schedule, coordinate project readiness and delivery, manage stakeholder communication and ensure actions are followed through to completion.

This is a newly created role with the opportunity to make a genuine impact on how residential, strata, commercial and government projects are planned, coordinated and delivered across the business.

About the role

C&C Painting Group is seeking an experienced Project Delivery & Scheduling Coordinator to bring structure, foresight and strong ownership to the delivery of our growing project portfolio.

This is a hands‑on project coordination role, not a general administration position. You will own the flow of accepted projects from handover through to completion, actively drive the master schedule, coordinate project readiness and delivery, manage stakeholder communication and ensure actions are followed through to completion.

This is a newly created role with the opportunity to make a genuine impact on how residential, strata, commercial and government projects are planned, coordinated and delivered across the business.

Key responsibilities

• Build and actively manage the master forward schedule across residential, strata and commercial work, aligned with committed dates, available capacity and delivery and turnover targets.

• Coordinate project scheduling and planned staff and subcontractor allocations with field leaders, anticipating capacity constraints, delays and downstream impacts.

• Own project readiness from acceptance to commencement, including scope, access, colours, stakeholder requirements, materials, documentation, inductions, SWMS, security and other pre‑start requirements.

• Coordinate active projects through delivery, maintaining communication with clients, builders, strata stakeholders, field teams, subcontractors and suppliers.

• Monitor progress, hours and completion forecasts, identify delays, overruns and delivery risks early, and drive agreed actions through to resolution.

• Manage variations from identification through approval and invoicing, including scope, evidence, pricing coordination, submissions, approvals and records.

• Coordinate invoicing readiness and prepare commercial progress claims, ensuring completed work, approved variations, supporting records and deadlines are captured.

• Manage practical completion, defects, rectifications, callbacks, warranty requirements and project close‑out through to completion.

• Maintain accurate project information and contribute to improving the systems, procedures and workflows that support efficient project delivery.

What success looks like

Success in this role means:

• Projects are proactively owned from acceptance through to completion, with clear next actions, reliable follow‑through and requirements anticipated before they become problems.

• The forward schedule provides reliable visibility of upcoming work, capacity, labour and subcontractor requirements, committed dates and delivery against turnover targets.

• Projects are ready to commence and actively driven towards completion, with progress, delays, overruns, variations and emerging risks identified and addressed early.

• Clients, builders, strata stakeholders and field teams receive proactive, professional and reliable communication throughout delivery.

• Variations, progress claims, invoicing, practical completion, rectifications and close‑out are coordinated accurately and promptly.

• Project delivery becomes increasingly structured, visible and efficient, allowing Directors, estimators, sales staff and field leaders to spend materially less time chasing routine project actions.

About you

You will ideally bring:

• Experience in construction project coordination, trade‑contractor operations, contracts administration or assistant project management.

• Strong scheduling and forward‑planning capability across multiple concurrent projects.

• Working knowledge of variations, progress claims, project documentation and close‑out requirements.

• The ability to organise incomplete information, anticipate requirements, identify risk and establish clear next actions.

• Confident communication with clients, builders, field teams, subcontractors and suppliers.

• Strong systems capability, attention to detail and reliable follow‑through.

• Commercial awareness, initiative and the judgement to **escalate** material issues early.

About C&C Painting Group

C&C Painting Group is an established Canberra painting contractor delivering premium residential, strata, commercial and government projects.

We offer a varied project portfolio, direct access to experienced leaders and the opportunity to take genuine ownership of a newly created position and help strengthen the way projects are delivered across the business.