Contracts Administrator — Residential Construction

Black Developments; Brisbane; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Office in Morningside

Occasional site visits

Job summary

Blacksmith Building Group in Brisbane is seeking a motivated Contracts Administrator to join the Projects team on a full-time, permanent basis. You will support projects from start to finish across cost planning, procurement and contract administration, with room to develop your skills.

The role involves tender documents, RFQs, cost tracking, budget adjustments and strong stakeholder collaboration across architects, engineers and suppliers. A hands-on, detail-focused approach is essential.

Qualifications

• Proven experience in contracts administration within residential or commercial construction.
• Experience preparing tender documentation, contracts, budgets and bills of quantities.
• Strong knowledge of construction materials, methods and current market pricing.
• High proficiency in Excel and the Microsoft Office suite.
• Excellent attention to detail and accuracy.
• Clear, confident communication with a range of stakeholders.

Responsibilities

• Prepare tender documents, contracts, budgets and bills of quantities.
• Prepare and issue RFQs, then collect, check and compare quotes from subcontractors and suppliers.
• Maintain cost comparison spreadsheets and issue Purchase Orders once approved.
• Review plans, specifications and drawings, flag discrepancies between architectural and engineering documents.
• Compile RFI registers for architects and site managers before work starts.
• Track design and scope changes and adjust budgets accordingly.
• Price and forecast material and subcontractor costs.
• Report on the financials of current and completed projects.
• Liaise with project managers, architects, subcontractors and suppliers.
• Arrange material samples and keep project quote records organized.

Skills

Contracts administration

Tender documentation

Budgeting

Stakeholder communication

Excel proficiency

Tools

CUBIT

Take-off software

PO systems

Cost-tracking tools

Job description

Blacksmith Building Group is a Brisbane construction company known for quality, innovation and collaboration. We work closely with leading architects, designers and engineers to deliver well-designed, buildable residential projects, and we pride ourselves on going beyond what our clients and architects expect.

The role

We’re looking for a motivated Contracts Administrator to join our Projects team in a full-time, permanent position. Reporting to the Project Manager and Directors, you’ll support projects from start to finish across cost planning, procurement and contract administration. You’ll be working in a business that’s growing, so there’s plenty of room to develop your skills.

What you’ll be doing

Preparing tender documents, contracts, budgets and bills of quantities.

Preparing and issuing RFQs, then collecting, checking and comparing quotes from subcontractors and suppliers.

Keeping cost comparison spreadsheets up to date and requesting Purchase Orders once approved.

Reviewing plans, specifications and drawings, and flagging discrepancies between architectural and engineering documents.

Compiling RFI registers for architects and site managers before work starts.

Tracking design and scope changes and adjusting budgets to match.

Pricing and forecasting material and subcontractor costs.

Reporting on the financials of current and completed projects.

Liaising with project managers, architects, subcontractors and suppliers.

Arranging material samples and keeping project quote records organised.

About you

Proven experience in contracts administration within residential or commercial construction.

Experience preparing tender documentation, contracts, budgets and bills of quantities.

Strong knowledge of construction materials, methods and current market pricing.

High proficiency in Excel and the Microsoft Office suite.

Excellent attention to detail and accuracy.

Clear, confident communication with a range of stakeholders.

Highly regarded

Estimating experience, particularly in residential construction.

Proficiency with CUBIT or similar estimating and take-off software.

Experience with Purchase Order systems and cost-tracking tools.

Understanding of relevant building codes and regulations.

What we offer

Full-time, permanent role, Monday to Friday, 38 hours per week.

Salary based on your experience, with annual performance reviews.

Office in Morningside with occasional site visits.

A collaborative team working on quality, architecturally driven projects.

How to apply

Please apply with your resume and a cover letter that addresses the key responsibilities of the role.

RECRUITMENT AGENCIES: We are managing this recruitment process in-house and will not be engaging external recruiters or recruitment agencies. Please do not contact us regarding this vacancy or submit unsolicited candidate profiles. Direct enquiries from recruitment agencies will not be considered.

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