Contracts Administrator

Hpac Pty Ltd; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Great Place To Work

Flexible working

Competitive salary

Paid parental leave

Income protection

Corporate rewards

Salary packaging

Novated leasing

Employee stock purchase

Private health discount

Career development

Job summary

KBR in Australia is seeking a Contracts Administrator to support commercial management of subcontract and supplier arrangements in a Defence sustainment program in Sydney. The role reports to the Commercial Manager and focuses on subcontract compliance, risk management and stakeholder coordination.

You will gain exposure to governance, procurement and project controls within a complex Defence environment and be involved in negotiating key subcontracts and managing vendor relationships.

Qualifications

• Five years’ experience in a similar role.
• Experience in Defence and Commonwealth finance/contracting policy and ASDEFCON contracts.
• End-to-end procurement and subcontract administration experience.
• Understanding of export controls and ITAR compliance.

Responsibilities

• Perform full procurement, commercial and administration activities for subcontracting.
• Qualify suppliers, issue RFPs, evaluate proposals and maintain files.
• Develop and improve processes with guidance to junior staff.
• Lead subcontract documentation and obtain internal approvals.
• Draft and maintain Subcontractor Management Plan and related documents.
• Provide financial information related to subcontractor spend and performance.
• Support Commercial Manager in contract, procurement and financial activities and relationships.
• Coordinate with project, operations, finance and project controls.
• Contribute to negotiations of key subcontracts and purchase orders.
• Ensure alignment with export controls protocols and ITAR compliance.

Skills

Procurement management

Contract administration

Subcontracting

Financial planning

ITAR compliance

Education

Tertiary qualification in Business/Finance/Contracts

Tools

SAP

Job description

Job Description

Title: Contracts Administrator

Title: Contracts Administrator

At KBR – We do things that matter.

We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 38,000 people worldwide with customers in more than 80 countries and operations in over 29 countries.

KBR is proud to work with its customers across the globe to provide technology, value‑added services, and long‑term operations and maintenance services to ensure consistent delivery with predictable results. At KBR, We Deliver.

Think.KBR.com

KBR in Australia

With over 65 years working on some of Australia's largest and most complex projects, KBR has unmatched experience supporting the nation’s critical infrastructure, energy transition and national security priorities. KBR has around 2,000 employees throughout Australia, who are focused on delivering innovative technology and engineering solutions for a safer, more secure and sustainable future.

Learn more about KBR in Australia

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

Capability Life Cycle Manager

The CLCM is integrated into the System Program Office (SPO) and contracted to deliver through‑life asset management of Products being supported (PBS). The CLCM performs asset, sustainment and engineering functions to optimise availability and Total Cost of Ownership (TCO) and minimise risk through life of the PBS. The CLCM works collaboratively via the SPO with Regional Maintenance Centre’s (RMC) to plan maintenance activities and installation of capability upgrades. The CLCM works collaboratively via the SPO with the Design Services Contract (DSC) to plan and execute engineering changes and services. The CLCM delivers functions against the contract scope across the Asset Class Enterprise to support Defence Maritime Capability.

The Opportunity:

Join KBR’s ACS CLCM Maritime Sustainment Program in Sydney as a Contracts Administrator, supporting the commercial management of key subcontract and supplier arrangements that underpin critical Defence sustainment activities.

Reporting to the Commercial Manager, you will provide commercial and contractual support across the program, ensuring subcontract compliance, managing commercial risks, and coordinating with internal and external stakeholders to deliver best‑practice contract outcomes.

This role offers the opportunity to apply your experience in subcontract management, contract administration or procurement while gaining exposure to commercial governance, risk management, procurement and project controls within a complex Defence environment.

Responsibilities:

• Performs full range of procurement, commercial and administration activities associated with all subcontracting work in close coordination and cooperation with the head contract commercial requirements, and as directed by the Commercial Manager.
• Qualifies suppliers, issues requests for proposals, evaluates proposals, maintains subcontract files in accordance to established procedures.
• Uses experience and problem‑solving skills to develop and improve processes. May provide guidance to less experienced team members
• Actively leads with minimal supervision planning, organising and developing all subcontract documentation required to support the day‑to‑day delivery of the ACS CLCM outcomes and obtains relevant internal approvals.
• Responsible in drafting and maintaining the Subcontractor Management Plan.
• Contributes and provides financial information relating to subcontractor spend and performance.
• Supports the Commercial Manager in the contractual, procurement and financial activities and relationships including, but not limited to assist with the planning for, undertaking due diligence, engagement and management of subcontractors. This includes ensuring subcontractors are utilising skilled, competent and authorised subcontractors.
• Coordinates with related areas including project, operations, finance and project controls.
• Contributes to negotiations of key subcontracts and purchase orders, including appropriate flow downs, other risk, and compensation provisions from the prime contract.
• Responsible to the Commercial Manager for provision of CLCM Commercial Services and commercial elements of CEI business cases within the CLCM Contract.
• Responsible to the Commercial Manager for the conduct of Risk Management across the ACS CLCM.
• Support Contract Performance Reviews and inputs to the contract reviews with the client and subcontractors, including preparing and reviewing the required reports.
• Ensures the Subcontracts and Subcontracts are aligned with export controls protocols and international trafficking in arms regulations (ITAR) compliance.

As the ideal candidate you will bring:

Essential:

• Possess a relevant recognised tertiary qualification in Business, Legal, Finance, Contract/Construction Administration, Quantity Surveying or similar, with demonstrated relevant professional experience.
• Have a minimum of five years’ experience in a similar role.
• Experience in Defence and Commonwealth finance/contracting policy and practices, templates, in particular ASDEFCON contracts.
• Experience in managing end‑to‑end procurement, RFQ preparation to subcontract execution.
• Experience in financial planning, pricing, planning, billing procedures and subcontract administration.
• Have an understanding of the compliance requirements with export controls and the US International Traffic in Arms Regulations (ITAR) is essential.
• Previous experience in preparing ASDEFCON’s S&Qs and CCPs

Desirable:

• Higher degree.
• Experience with SAP
• Change management experience.

All candidates will be required to hold and maintain an active Baseline Defence Security Clearance. Only candidates holding a Baseline Clearance or above should apply.

What we will offer you:

• A workplace culture certified as a Great Place To Work
• Flexible working
• Competitive salary (including annual reviews)
• Paid parental leave
• Income protection
• Corporate rewards
• Salary packaging/Novated leasing
• Employee stock purchase plans
• Flu shots, skin checks and discounted private health insurance
• Career development: Online learning, mentorship and career pathways

KBR acknowledges the Traditional Custodians of Country throughout Australia and their continuing connections to land, sea, community and culture. We pay our respects to Elders past and present.

As a Major Service Provider of the Australian Defence Force, an AGSVA security clearance will be required and compliance to International Traffic in Arms Regulations (ITAR). As such, our hiring decisions are based on the key requirements of each role and candidates are selected based on their unique strengths and experiences.

#LI-AH1