Contracts Administrator

ATB Morton; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible working

Competitive salary with annual reviews

Salary packaging/Novated leasing

Parental leave

Job summary

KBR, Inc. in Sydney is seeking a Contracts Administrator to support commercial management of key subcontract and supplier arrangements underpinning Defence sustainment activities.

You will report to the Commercial Manager and provide contract administration, procurement and governance across the program, ensuring subcontract compliance and risk management. Role involves end-to-end procurement, RFQ processes, negotiations, and maintaining Subcontractor Management Plans.

Qualifications

• Essential qualifications: tertiary qualification in Business, Legal, Finance, Contract/Construction Administration, or similar with relevant experience.
• Five years’ experience in a similar role.
• Experience in Defence and Commonwealth finance/contracting policy, ASDEFCON contracts.
• Experience end-to-end procurement, RFQ to subcontract execution.
• Knowledge of export controls and ITAR compliance.

Responsibilities

• Perform full range of procurement, commercial and administration activities for subcontracting in coordination with the head contract requirements and Commercial Manager.
• Qualify suppliers, issue RFPs, evaluate proposals, maintain subcontract files.
• Develop and improve processes; may guide junior team members.
• Lead subcontract documentation and obtain internal approvals for ACS CLCM outcomes.
• Draft and maintain the Subcontractor Management Plan; track subcontractor spend and performance.
• Support Commercial Manager in contractual, procurement and financial activities including due diligence and subcontractor management.
• Coordinate with project, operations, finance and project controls.
• Contribute to negotiations of key subcontracts and purchase orders with flow-downs and risk provisions.
• Ensure Subcontracts align with export controls and ITAR compliance.

Skills

Procurement management

Contract administration

Subcontract management

Commercial governance

Risk management

Stakeholder coordination

Education

Relevant tertiary qualification in Business/Legal/Finance/Contract Administration

Tools

ASDEFCON contracts

SAP

Export controls compliance tools

Job description

Contracts Administrator

Sydney KBR, Inc.

Join KBR’s ACS CLCM Maritime Sustainment Program in Sydney as a Contracts Administrator, supporting the commercial management of key subcontract and supplier arrangements that underpin critical Defence sustainment activities.

Reporting to the Commercial Manager, you will provide commercial and contractual support across the program, ensuring subcontract compliance, managing commercial risks, and coordinating with internal and external stakeholders to deliver best‑practice contract outcomes.

This role offers the opportunity to apply your experience in subcontract management, contract administration or procurement while gaining exposure to commercial governance, risk management, procurement and project controls within a complex Defence environment.

• Performs full range of procurement, commercial and administration activities associated with all subcontracting work in close coordination and cooperation with the head contract commercial requirements, and as directed by the Commercial Manager.
• Qualifies suppliers, issues requests for proposals, evaluates proposals, maintains subcontract files in accordance to established procedures.
• Uses experience and problem‑solving skills to develop and improve processes. May provide guidance to less experienced team members.
• Actively leads with minimal supervision planning, organising and developing all subcontract documentation required to support the day‑to‑day delivery of the ACS CLCM outcomes and obtains relevant internal approvals.
• Responsible in drafting and maintaining the Subcontractor Management Plan.
• Contributes and provides financial information relating to subcontractor spend and performance.
• Supports the Commercial Manager in the contractual, procurement and financial activities and relationships including, but not limited to assist with the planning for, undertaking due diligence, engagement and management of subcontractors. This includes ensuring subcontractors are utilising skilled, competent and authorised subcontractors.
• Coordinates with related areas including project, operations, finance and project controls.
• Contributes to negotiations of key subcontracts and purchase orders, including appropriate flow downs, other risk, and compensation provisions from the prime contract.
• Responsible to the Commercial Manager for provision of CLCM Commercial Services and commercial elements of CEI business cases within the CLCM Contract.
• Responsible to the Commercial Manager for the conduct of Risk Management across the ACS CLCM.
• Support Contract Performance Reviews and inputs to the contract reviews with the client and subcontractors, including preparing and reviewing the required reports.
• Ensures the Subcontracts and Subcontracts are aligned with export controls protocols and international trafficking in arms regulations (ITAR) compliance.

Essential qualifications:

• Possess a relevant recognised tertiary qualification in Business, Legal, Finance, Contract/Construction Administration, Quantity Surveying or similar, with demonstrated relevant professional experience.
• Have a minimum of five years’ experience in a similar role.
• Experience in Defence and Commonwealth finance/contracting policy and practices, templates, in particular ASDEFCON contracts.
• Experience in managing end‑to‑end procurement, RFQ preparation to subcontract execution.
• Experience in financial planning, pricing, planning, billing procedures and subcontract administration.
• Have an understanding of the compliance requirements with export controls and the US International Traffic in Arms Regulations (ITAR) is essential.
• Previous experience in preparing ASDEFCON’s S&Qs and CCPs.

Desirable:

• Higher degree.
• Experience with SAP.
• Change management experience.

Other Information

All candidates will be required to hold and maintain an active Baseline Defence Security Clearance. Only candidates holding a Baseline Clearance or above should apply.

What we will offer you:

• A workplace culture certified as a Great Place To Work
• Flexible working
• Competitive salary (including annual reviews)
• Paid parental leave
• Income protection
• Corporate rewards
• Salary packaging/Novated leasing
• Employee stock purchase plans
• Flu shots, skin checks and discounted private health insurance
• Career development: Online learning, mentorship and career pathways

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