Junior Contracts Administrator

ATB Morton; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible working

Competitive salary

Paid parental leave

Income protection

Career development

Salary packaging/Novated leasing

Job summary

KBR is seeking a Contracts Administrator in Sydney, NSW to deliver commercial and contractual support across the program. You will manage subcontract compliance, coordinate with internal and external stakeholders, and support risk management to achieve best-practice contract outcomes.

Essentially you will bring a tertiary qualification and at least five years in a similar role with Defence contracting exposure. The role offers a competitive salary and opportunities for career development.

Qualifications

• Relevant tertiary qualification with professional experience.
• Minimum five years in a similar role.
• Experience in Defence and Commonwealth contracting policy and ASDEFCON contracts.
• End-to-end procurement and subcontract administration experience.
• Understanding export controls and ITAR compliance.
• Experience preparing ASDEFCON S&Qs and CCPs.

Responsibilities

• Procure, administer and coordinate subcontracting activities in line with head contract requirements.
• Qualify suppliers, issue RFPs, evaluate proposals, and maintain subcontract files.
• Develop and improve processes; guide junior team members as needed.
• Lead subcontract documentation planning and obtain internal approvals.
• Draft and maintain Subcontractor Management Plan.
• Provide financial information related to subcontract spend and performance.
• Support Commercial Manager in planning, due diligence, and management of subcontractors.
• Coordinate with project, operations, finance and project controls.
• Contribute to negotiations of key subcontracts and POs with flow downs and risk provisions.
• Ensure Subcontracts align with export controls and ITAR compliance.

Skills

Procurement experience

Contract administration

Financial planning

Risk management

Subcontract management

ASDEFCON awareness

Education

Relevant tertiary qualification in Business/Legal/Finance/Contract Administration/Quantity Surveying

Tools

SAP

Job description

Contracts Administrator – KBR

Location: Sydney, New South Wales

Reporting to the Commercial Manager, you will provide commercial and contractual support across the program, ensuring subcontract compliance, managing commercial risks, and coordinating with internal and external stakeholders to deliver best-practice contract outcomes.

Key Responsibilities:

• Performs full range of procurement, commercial and administration activities associated with all subcontracting work in close coordination and cooperation with the head contract commercial requirements, and as directed by the Commercial Manager.
• Qualifies suppliers, issues requests for proposals, evaluates proposals, maintains subcontract files in accordance to established procedures.
• Uses experience and problem-solving skills to develop and improve processes. May provide guidance to less experienced team members
• Actively leads with minimal supervision planning, organising and developing all subcontract documentation required to support the day-to-day delivery of the ACS CLCM outcomes and obtains relevant internal approvals.
• Responsible in drafting and maintaining the Subcontractor Management Plan.
• Contributes and provides financial information relating to subcontractor spend and performance.
• Supports the Commercial Manager in the contractual, procurement and financial activities and relationships including, but not limited to assist with the planning for, undertaking due diligence, engagement and management of subcontractors. This includes ensuring subcontractors are utilising skilled, competent and authorised subcontractors.
• Coordinates with related areas including project, operations, finance and project controls.
• Contributes to negotiations of key subcontracts and purchase orders, including appropriate flow downs, other risk, and compensation provisions from the prime contract.
• Responsible to the Commercial Manager for provision of CLCM Commercial Services and commercial elements of CEI business cases within the CLCM Contract.
• Responsible to the Commercial Manager for the conduct of Risk Management across the ACS CLCM.
• Support Contract Performance Reviews and inputs to the contract reviews with the client and subcontractors, including preparing and reviewing the required reports.
• Ensures the Subcontracts and Subcontracts are aligned with export controls protocols and international trafficking in arms regulations (ITAR) compliance.

As the ideal candidate you will bring:

Essential:

• Possess a relevant recognised tertiary qualification in Business, Legal, Finance, Contract/Construction Administration, Quantity Surveying or similar, with demonstrated relevant professional experience.
• Have a minimum of five years’ experience in a similar role.
• Experience in Defence and Commonwealth finance/contracting policy and practices, templates, in particular ASDEFCON contracts.
• Experience in managing end-to-end procurement, RFQ preparation to subcontract execution.
• Experience in financial planning, pricing, planning, billing procedures and subcontract administration.
• Have an understanding of the compliance requirements with export controls and the US International Traffic in Arms Regulations (ITAR) is essential.
• Previous experience in preparing ASDEFCON’s S&Qs and CCPs

Desirable:

• Higher degree.
• Experience with SAP
• Change management experience.

All candidates will be required to hold and maintain an active Baseline Defence Security Clearance. Only candidates holding a Baseline Clearance or above should apply.

What we will offer you:

• A workplace culture certified as a Great Place To Work
• Flexible working
• Competitive salary (including annual reviews)
• Paid parental leave
• Income protection
• Corporate rewards
• Salary packaging/Novated leasing
• Employee stock purchase plans
• Flu shots, skin checks and discounted private health insurance
• Career development: Online learning, mentorship and career pathways

We acknowledge the Traditional Custodians of Country throughout Australia and their continuing connections to land, sea, community and culture. We pay our respects to Elders past and present.

As a Major Service Provider of the Australian Defence Force, an AGSVA security clearance will be required and compliance to International Traffic in Arms Regulations (ITAR). As such, our hiring decisions are based on the key requirements of each role and candidates are selected based on their unique strengths and experiences.