Contracts Administrator

Ivory Group; Sydney; On-site; AUD 120,000 - 160,000; Full time

Benefits offered by this job

Wellbeing benefits

Wellness days

Modern office facilities

Safety Champion award

Career development opportunities

Job summary

Ivory Group in Sydney, NSW is seeking a Contracts Administrator to work with the Senior Project Manager on commercial management for new-build and heavy refurbishment projects across NSW.

You will handle procurement, subcontractor letting, contract negotiations, variations, cost reporting and forecasting through the project lifecycle, with projects typically $5M+.

Qualifications

• Tertiary or trade qualification in a building-related discipline.
• Experience delivering new-build construction projects valued at a minimum of $5M.
• Experience on projects valued at $10M+ is preferred.
• Experience across schools, aged care, community, not-for-profit or university projects.
• Proven stability with previous employers.

Responsibilities

• Manage subcontractor procurement and letting of contracts.
• Review progress claims and variations.
• Monitor project costs and budgets.
• Prepare weekly reports.
• Manage contractual correspondence.
• Liaise with subcontractors, consultants and clients.
• Monitor project programming and progress.
• Identify and manage commercial risks.
• Support the Senior Project Manager and site team.
• Manage final accounts and project close-out.

Skills

Procurement

Contract management

Budget tracking

Progress reporting

Stakeholder liaison

Risk management

Education

Building-related qualification

Job description

ABOUT THE COMPANY.

This highly regarded and well‑established construction company has built an excellent reputation across the Sydney, NSW building industry, with over 30 years of experience and an impressive portfolio of completed projects. Specialising in fitout, refurbishment and new‑build construction, the business delivers projects across a diverse range of sectors, including education, social infrastructure, commercial and government.

With a strong focus on quality, client relationships and project delivery, the company has established itself as a trusted name within the industry. Offering a collaborative working environment, experienced leadership team and a strong pipeline of projects, this is an excellent opportunity to join a stable and reputable builder with genuine opportunities for long‑term career development.

ABOUT THE POSITION.

As a Contracts Administrator, you will work closely with the Senior Project Manager to oversee the commercial and contractual management of new‑build and heavy refurbishment construction projects across NSW. You will be responsible for procurement, subcontractor letting, contract negotiations, variations, progress claims, cost reporting and financial forecasting throughout the project lifecycle. Working alongside the project and site teams, you will play a key role in maintaining commercial control and ensuring projects are delivered successfully. Projects will be across schools, aged care, community, not‑for‑profit and university sectors, with a minimum value of $5M and preferably $10M+.

DUTIES.

• Manage subcontractor procurement and letting of contracts
• Review progress claims and variations
• Monitor project costs and budgets
• Prepare weekly reports
• Manage contractual correspondence
• Liaise with subcontractors, consultants and clients
• Monitor project programming and progress
• Identify and manage commercial risks
• Support the Senior Project Manager and site team
• Manage final accounts and project close‑out

SKILLS & EXPERIENCE.

• Tertiary or Trade Qualification in a building‑related discipline is preferable
• Proven experience delivering new‑build construction projects valued at a minimum of $5M
• Ideally, experience delivering projects valued at $10M+
• Experience across schools, aged care, community, not‑for‑profit or university projects
• Showcase a strong track record of stability with previous employers

CULTURE.

This company prides itself on fostering a supportive and collaborative working environment, where quality, teamwork and strong relationships are at the forefront of everything they do. With an experienced leadership team and a hands‑on approach to project delivery, employees are encouraged to develop their skills, take ownership of their work and grow within the business. The company values its people and is committed to creating a positive workplace where individuals can build long‑term careers.

BENEFITS.

• Several wellbeing and employee benefits/initatives.
• Two additional Wellness Days per year, separate from annual and sick leave.
• Modern, purpose‑built office facilities.
• Employee recognition initiatives, including a quarterly Safety Champion award.
• Supportive and collaborative working environment.
• Strong focus on employee wellbeing and work‑life balance.
• Opportunities for professional development and career growth.
• Established business with strong staff retention and a people‑first culture.