Contracts Administrator

Logan City Council; Logan City; Hybrid; AUD 98,000 - 119,000; Full time

Benefits offered by this job

Salary packaging options

Employee Assistance Program

Wellbeing program

Discounts at Logan Leisure Centres

Hybrid flexible working

Job summary

Logan City Council is seeking a Contracts Administrator to provide specialist expertise in contract management, procurement and tender coordination to support maintenance and operational services in Logan Water. You will oversee lifecycle activities from contractor mobilisation to close-out, ensuring value for money and compliance across civil, mechanical, electrical and other disciplines.

The role interfaces with Logan Water, contractors and the Corporate Procurement team, offering a dynamic

Qualifications

• Experience in contract administration, procurement, tendering or contract management.
• Strong understanding of procurement legislation, policy frameworks and governance requirements.
• Experience coordinating end‑to‑end procurement and tender processes.
• Excellent stakeholder engagement, negotiation and relationship management skills.

Responsibilities

• Manage the full lifecycle of maintenance contracts across multiple technical disciplines.
• Coordinate tender and procurement activities including EOIs, RFQs and RFTs.
• Administer contracts, monitor contractor performance and compliance.
• Support contractor mobilisation, inductions and contract establishment activities.
• Develop and maintain contract management systems, records and performance reporting.
• Provide specialist advice on procurement, tendering and contract management requirements.
• Conduct audits, risk assessments and compliance reviews to identify improvements.
• Coordinate work packages and communicate contractual requirements to providers.
• Support negotiations and assist with contractor dispute resolution.
• Build relationships with internal stakeholders, contractors, suppliers and regulators.
• Prepare reports and recommendations for management and stakeholders.
• Contribute to continuous improvement initiatives.

Skills

Contract management

Procurement

Tender coordination

Stakeholder engagement

Negotiation

Compliance

Education

Engineering/Business/Commerce degree

Job description

Logan Water is committed to delivering safe, reliable and sustainable water and wastewater services for our growing community. Our Water Service Delivery team is responsible for maintaining and operating critical infrastructure that supports the day-to-day needs of Logan residents and businesses. As part of this team, you'll play an important role in ensuring the effective delivery of maintenance services through strong contract management, procurement and stakeholder engagement.

About the role

As a Contracts Administrator, you will provide specialist expertise in contract management, contract administration, procurement and tender coordination to support the effective delivery of maintenance and operational services across Logan Water.

This role manages the full lifecycle of maintenance contracts across civil, mechanical, electrical and other specialist service areas. You'll oversee contractor mobilisation, performance monitoring, financial administration, variations, compliance and contract close-out activities while ensuring value for money and strong service delivery outcomes.

Acting as a key liaison between Logan Water, contractors and Council's Corporate Procurement team, you'll build strong working relationships, support tendering activities, monitor contractor performance and contribute to continuous improvement initiatives that enhance operational outcomes. This is an ideal opportunity for someone who enjoys balancing commercial, technical and stakeholder-focused responsibilities in a fast-paced environment

Position responsibilities include:

• Managing the full lifecycle of maintenance contracts across multiple technical disciplines.
• Coordinating tender and procurement activities including EOIs, RFQs and RFTs.
• Administering contracts, monitoring contractor performance and managing contract compliance.
• Supporting contractor mobilisation, inductions and contract establishment activities.
• Developing and maintaining contract management systems, records and performance reporting.
• Providing specialist advice on procurement, tendering and contract management requirements.
• Conducting audits, risk assessments and compliance reviews to identify improvement opportunities.
• Coordinating work packages and communicating contractual requirements to service providers.
• Supporting negotiations and assisting with contractor dispute resolution.
• Building strong relationships with internal stakeholders, contractors, suppliers and regulatory authorities.
• Preparing reports, correspondence and recommendations for management and stakeholders.
• Contributing to continuous improvement initiatives that enhance contractor performance and service delivery

Key indicators for success:

The successful applicant will be able to demonstrate

• Experience in contract administration, procurement, tendering or contract management.
• Strong understanding of procurement legislation, policy frameworks and governance requirements.
• Experience coordinating end-to-end procurement and tender processes.
• Excellent stakeholder engagement, negotiation and relationship management skills.
• Strong analytical and problem-solving capability with attention to detail.
• Experience monitoring contractor performance, compliance and contractual obligations.
• Ability to prepare accurate reports, correspondence and performance information.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• High level customer service skills and a commitment to delivering positive stakeholder outcomes.
• Experience working with contract management, document management, financial or procurement systems.
• Ability to exercise sound judgement, maintain confidentiality and manage sensitive information professionally.A proactive mindset with a focus on continuous improvement and value-for-money outcomes.

Requirements:

To be considered for and employed in this position, applicants must satisfactorily complete the following pre-employment screening checks, as applicable:

• Work Rights
• Satisfactory references
• Possession of a current "C" class driver's licence
• Formal qualifications in Engineering, Business, Commerce or a related discipline, and/or substantial demonstrated experience in contracts administration
• Additional employment-related background check/s (other than past employment reference checking) and be assessed as suitable to be able to ethically perform the inherent requirements of this position. This will include:
  • National Police Check

Why choose Logan City Council?

At Logan City Council, we're not just running a city - we're shaping its future. We're a contemporary local government with a clear sense of purpose, focused on delivering exceptional service and value for money for our community.

Here, your ideas are valued, your growth is supported, and your work contributes to something bigger. When you join us, you'll feel connected to your purpose, your team and the people of Logan.

We believe that when our people thrive, our city thrives. That's why we've built a workplace culture that champions collaboration, growth and wellbeing. Here's what you can look forward to:

• Salary from: Level 6 starts at $108,354 + superannuation.
• Leave that helps you recharge - use your annual leave when it suits you and enjoy the added benefit of extra Christmas leave to make the most of the holiday season.
• Work-life balance that rewards you - our full-time employees work 72.5 hours over nine days, providing a regular day off every fortnight, adding up to 22 extra days each year to recharge, pursue passions, or do more of what you love.
• Flexibility that supports your success - we support work-life balance with hybrid flexible working arrangements designed to help you thrive.
• Wellbeing that works for you - stay active and healthy with discounted memberships at Logan Leisure Centres, access to the Fitness Passport program, and a corporate discount with BUPA.
• Perks that go further - make the most of your income with salary packaging options, including novated leasing.
• Development to support your future - grow your skills and advance your career with access to ongoing learning and development opportunities tailored to support your professional journey.
• Support when it matters - our Employee Assistance Program provides free, confidential counselling to help you navigate life's challenges and support your wellbeing.
• Connect and belong - be part of our active social club and enjoy opportunities to build relationships and connect with colleagues across the organisation.

Who we are and the community we serve

The City of Logan is young, diverse, and growing fast - and we are growing with it. Home to more than 400,000 residents from over 230 cultures, it is a place where community spirit thrives and every voice matters.

As one of the largest and most diverse councils in Queensland, we are home to big picture thinkers, community focused leaders and dedicated professionals who care deeply about the community we serve. From delivering essential services and building new infrastructure to supporting local businesses and creating inclusive spaces, we are here to make life better for everyone who calls Logan home.

As a Council employee, you will be part of that mission - helping shape the future of a city where people, places and opportunities can thrive.

Interested?

For more information, email **********@logan.qld.gov.au

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