Contracts Administrator

MELROSE BUILT PTY LTD; Brisbane; On-site; AUD 90,000 - 135,000; Full time

Benefits offered by this job

4 weeks annual leave

5 days paid wellbeing leave

Job summary

Melrose Built is seeking an experienced Contract Administrator to support our Fitout and Refurb division in Brisbane. You will drive procurement, administer contracts, and manage payment claims to keep projects on budget and on schedule.

Reporting to the Project Manager and collaborating with the Team Leader, you will oversee tender handover, practical completion, final accounts, and ongoing cost reporting across multiple live projects.

Qualifications

• 3+ years’ experience as a Contract Administrator on the builder side.
• Commercial management of construction projects across head contracts and subcontracts.
• Knowledge of QLD BIF Act and security-of-payment obligations.

Responsibilities

• Run the full procurement process from scoping trade packages to award recommendations.
• Administer head contracts and subcontracts and maintain contract records.
• Track and issue notices and capture cost changes in real time.
• Prepare head-contract payment claims and assess subcontractor claims within BIF Act timeframes.
• Set project budgets with the Project Manager and produce cost reports.
• Identify procurement risks early and raise with the team.
• Manage practical completion, defects, warranties, and final account closure.
• Mentor junior team members and maintain client/subcontractor relationships.
• Follow Melrose HSEQ and quality systems on every project.

Skills

Contract administration

Commercial management

Organised work style

Risk awareness

Education

Engineering/Construction Management degree or diploma

First Aid and CPR

Tools

Procore

Costcertified

Databuild

Jobpac

Job description

Melrose Built is looking for an experienced Contract Administrator to join our Fitout and Refurb division. You’ll support project delivery through procurement, contract administration, payment claims and cost reporting, so the team can deliver the works on contract and on budget.

You’ll report to the Project Manager and work closely with the Team Leader. You’ll support each project from tender handover through to practical completion and final account.

Key Responsibilities

• Running the full procurement process, from scoping trade packages and preparing tenders through to award recommendations, with no gaps or double-ups in scope
• Administering head contracts and subcontracts, and keeping contract records accurate and up to date
• Tracking and issuing contractual notices on time, and capturing cost and scope changes as they happen
• Preparing head-contract payment claims, and assessing subcontractor claims and variations within BIF Act timeframes
• Setting project budgets with the Project Manager, managing cashflow, and producing clear cost reports and forecasts
• Spotting cost and procurement risks early and raising them with the team
• Managing practical completion, including completion checklists, defects, O&M manuals, warranties and closing out the final account
• Building strong relationships with clients, consultants and subcontractors, and mentoring junior team members
• Following Melrose HSEQ and quality systems on every project

About You

• At least 3 years’ experience as a Contract Administrator on the builder side
• Proven commercial management of construction projects across head contracts and subcontracts
• Working knowledge of the QLD BIF Act and security-of-payment obligations
• Organised and reliable, with the ability to prioritise and meet deadlines
• Comfortable raising risks early and having honest conversations
• Committed to a proactive safety culture and ethical work practices
• Exposure to: Procore / Costcertified / Databuild and Jobpac
• 4 weeks annual leave plus 5 days paid wellbeing leave
• Career progression within a values-driven leadership team
• Strong support from senior management and operations
• A culture built on our values: Care, Dependable, Excellence and Courage

Required licences and certifications

• Degree/Diploma in a relevant discipline (e.g. Engineering / Construction Management), or other recognised tertiary or trade qualification
• First Aid and CPR
• Similar experience in construction industry with proven history of commercial management of construction projects
• Competence in the management of multiple contract types
• Ability to undertake the full procurement process of a construction contract
• Demonstrated ability to deliver results in a outcome orientated environment