Contracts Administration

Select Aust Sydney; Willoughby City Council; On-site; AUD 140,000 - 155,000; Full time

Benefits offered by this job

Superannuation

Job summary

Randstad is seeking an experienced Contracts Administrator for a permanent, full-time role in Chatswood, NSW. You will manage contracts, procurement, cost controls, and reporting across residential and mixed-use projects.

Responsibilities include budgeting, tendering, variations, and final accounts, with close collaboration with Project Managers and external stakeholders. Experience in high-rise construction and Jobpac is essential.

Qualifications

• Experience as Contracts Administrator in high-rise construction is essential.
• Hands-on Jobpac experience required.
• Qualification in Construction Management, Quantity Surveying, Building, or related field.

Responsibilities

• Procurement & Tender Management: prepare ITT docs, trade scopes, quotes, subcontract agreements.
• Commercial & Cost Management: establish budgets, control costs, manage variations & EOTs, processing payments.
• Financial Reporting: prepare monthly cost reports, cash flow forecasts, value engineering with consultants.
• Contract Administration: set up Head Contracts/Subcontracts, oversee payment processes, final accounts.
• Project Support: assist with pre-completion activities, certificates, registers, PCG meetings.
• Utilise Jobpac to maintain cost controls, financial tracking & reporting.
• Collaborate with PMs, Commercial Managers & site teams to mitigate risk.

Skills

Commercial acumen

Negotiation

Stakeholder management

Education

Bachelor's degree in Construction Management or related field

Tools

Jobpac

Job description

Job Type: Permanent position | Full time position

Job Title: Contracts Administrator

Location: Chatswood, NSW

Work Type: Full-time

Salary: $140,000 - $155,000 + Superannuation

Job Description

About the Role

Our client is a well-established developer and builder seeking an experienced and dynamic Contracts Administrator to join their team based in Chatswood.

In this role, you will play a pivotal part in project and contracts management, programme and cost control, and comprehensive cost reporting across residential, hospitality, and mixed-use projects. You will work closely with Project Managers, internal development teams, and external stakeholders to drive successful project outcomes.

Key Responsibilities

• Procurement & Tender Management: Prepare invitation-to-tender documentation, trade scopes of work, evaluate quotations, negotiate with subcontractors, and prepare subcontract agreements.
• Commercial & Cost Management: Establish and manage construction budgets, control project costs, manage variation and EOT registers, and process progress claims and payment approvals.
• Financial Reporting: Prepare accurate monthly cost reports, cash flow forecasts, and value engineering solutions in collaboration with consultants.
• Contract Administration: Set up and administer Head Contracts and Subcontracts, oversee security of payment processes, and manage final accounts.
• Project Support: Assist with pre-completion activities, secure required certificates, maintain drawing/document registers, and attend Project Control Group (PCG) meetings.
• Utilise Jobpac software to maintain accurate cost controls, financial tracking, and commercial reporting.
• Partner closely with Project Managers, Commercial Managers, and Site Teams to mitigate project risk and ensure profitability.

Key Requirements & Qualifications

• Experience: Proven experience as a Contracts Administrator within the high-rise construction sector is strictly essential.
• Systems: Hands-on experience with Jobpac is required.
• Qualifications: Tertiary qualification in Construction Management, Quantity Surveying, Building, or a related field.
• Skills: Strong commercial acumen, sharp negotiation tactics, and outstanding stakeholder management capabilities.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

We actively encourage applications from any background.