Contractor Payments & Invoicing Administrator

Programmed Au; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Paid parental leave

Employee benefits program

Career development opportunities

Flexible working arrangements

Job summary

Programmed Facility Management is seeking a detail-focused administrator to support contractor payments, invoicing and service delivery on a major contract. You will help process claims, prepare journals and maintain records while liaising with contractors and internal stakeholders.

Ideal candidates have experience in claims or accounts administration, strong Excel skills and a customer-first mindset. A collaborative, safety-conscious team environment is offered with opportunities for career

Qualifications

• Experience in claims administration, accounts administration or financial processing.
• Strong attention to detail and accuracy.
• Excellent communication and stakeholder engagement skills.
• Customer-focused approach with ability to manage priorities and deadlines.

Responsibilities

• Reviewing and processing contractor and vendor claims
• Preparing payment journals and supporting documentation
• Validating completed work orders prior to payment
• Supporting invoicing activities and financial administration
• Liaising with contractors, suppliers and internal stakeholders
• Investigating discrepancies and resolving payment queries
• Maintaining accurate records and supporting documentation
• Updating contract management and financial systems
• Supporting reporting and compliance activities
• Contributing to process improvements and operational efficiency

Skills

Claims administration

Accounts administration

Financial processing

Excel

Stakeholder engagement

Attention to detail

Communication

Time management

Education

Business Administration / Finance qualification

Tools

Microsoft Office

Job description

Programmed Facility Management is seeking a detail-focused administrator to support contractor payments, invoicing and service delivery on a major contract. You will help process claims, prepare journals and maintain records while liaising with contractors and internal stakeholders.

Ideal candidates have experience in claims or accounts administration, strong Excel skills and a customer-first mindset. A collaborative, safety-conscious team environment is offered with opportunities for career