Contract and Project Support Officer

Arts and Culture Trust; Western Australia; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Flexible work arrangements

Additional leave entitlements

Parental leave provisions

Job summary

Arts and Culture Trust WA is seeking a Contract and Project Support Officer to help deliver contract management and project outcomes across the Major Contracts and Projects team. You will coordinate contracts, track milestones, support governance, and drive continuous improvement to ensure compliance and efficiency.

Based at metropolitan venues with travel to ACT sites as required, you will liaise with project teams, venue operators and senior management to maintain records, support reporting

Qualifications

• Advanced administrative and project support experience in a complex environment.
• Experience supporting project coordination and/or contract administration, including tracking deliverables and compliance.
• Strong organisational skills with the ability to manage competing priorities.
• Ability to analyse information and contribute to reporting and decision-making.
• Well-developed stakeholder engagement and relationship management skills.

Responsibilities

• Coordinates contract management processes, including compliance tracking and critical dates.
• Provides project coordination across multiple projects, tracking milestones, budgets and timelines.
• Prepares reports, dashboards, briefing notes, and governance documentation.
• Supports governance processes including working groups and steering committees.
• Monitors progress and follows up on outstanding actions.

Skills

Contract administration

Project coordination

Governance & reporting

Stakeholder engagement

Documentation

Job description

About Arts and Culture Trust WA ( ACT WA) ACT WA manages and operates some of Western Australia's most iconic cultural venues. Our vision is to inspire, welcome and connect people through exceptional performing arts and cultural experiences across the State. Working with ACT WA means being part of an organisation that plays an important role in growing and supporting Western Australia’s cultural and creative industries.

About the role

As the Contract and Project Support Officer, you will have the opportunity to support the effective delivery of contract management and project outcomes across the Major Contracts and Projects team. This is an excellent opportunity to play a key role in coordinating contracts, tracking project milestones, supporting governance processes and driving continuous improvement to ensure compliance, efficiency and successful outcomes.

Working within the Major Contracts and Projects team, you will provide advanced administrative, coordination and reporting support across a diverse portfolio of contracts and projects. These include Perth Film Studios, Perth Concert Hall Redevelopment and Perth Cultural Centre Rejuvenation. You will work closely with internal and external stakeholders, including project teams, venue operators and senior management, to maintain effective processes, manage information and support informed decision-making. This is a varied role where your organisational skills, attention to detail and ability to build strong working relationships will contribute to the successful delivery of projects and contracts across the Directorate.

Detailed information about this opportunity is available in the attached Job Description Form (JDF). For further information about the role, please contact Helen Stewart, Director Major Contracts and Projects on 08 9265 0916 or email [e-mail]

Location

This role will be based at one of our metropolitan venues and may be required to travel to work from ACT’s metropolitan sites as required.

About you

If you are highly organised, proactive and enjoy bringing people, processes and information together to achieve successful outcomes, we would love to hear from you.

We only ask that you bring:

• Contract Administration & Coordination Coordinates and administers contract management processes including compliance tracking, and critical dates. Monitors operator performance documentation (e.g. insurance, reporting obligations) and follows up on compliance requirements. Supports the development and ongoing management of contract management plans. Identifies contract risks or issues and escalates where appropriate.
• Project Administration & Support Provides project coordination support across multiple projects, including tracking milestones, deliverables, budgets, and timelines. Maintains project documentation including schedules, action logs, risk registers, and status reports. Assists in the preparation of project reports, dashboards, briefing notes, and governance documentation. Supports project governance processes including working groups and steering committees. Monitors project progress and proactively follows up on outstanding actions.
• Reporting, Analysis & Continuous Improvement Prepares high-quality reports, briefing papers, submissions, and correspondence for senior management. Undertakes research and analysis of contract and project data to support decision-making. Contributes to process improvement initiatives, identifying efficiencies in contract and project administration. Assists in developing tools, templates, and systems to improve tracking and reporting.
• Stakeholder Engagement Liaises with internal and external stakeholders, including venue operators, project teams, and senior management. Builds and maintains effective working relationships to support project and contract outcomes. Acts as a coordination point between project teams and Major Contract and Project team.
• Governance & Meetings Coordinates governance and project meetings, including preparation of agendas, papers, and minutes. Tracks actions and ensures timely follow-up and reporting.

Why work with us?

• Flexible work arrangements.
• Additional leave entitlements, including public service holidays.
• Generous parental leave provisions with flexibility for returning parents.

Conditions

To be eligible for this role, we require that you to have:

• Demonstrated experience providing advanced administrative and project support in a complex environment.
• Experience supporting project coordination and/or contract administration, including tracking deliverables and compliance.
• Strong organisational skills with the ability to manage competing priorities and work with a high degree of autonomy.
• Demonstrated ability to analyse information and contribute to reporting and decision-making.
• Well-developed stakeholder engagement and relationship management skills.
• High-level written communication skills, including preparation of reports, briefings, and correspondence.
• Proficiency in managing systems, data, and documentation for contracts and/or projects.

Applicants who are short listed will be assessed on all the essential criteria during the selection process.

Our commitment to diversity, equity and inclusion ACT is committed to fostering workplace equity and diversity.

We encourage applications from Aboriginal people, women, individuals with disabilities, youth and those from culturally diverse backgrounds.