Contract Administrator (Construction/Electrical)

ACG; City of Melbourne; On-site; AUD 90,000 - 130,000; Full time

Job summary

ACG is seeking a Senior Contracts Administrator to manage contract administration during construction across capital projects. You will support the Project Manager, liaise with schedules, and oversee variations, claims, and procurement.

The role requires tertiary qualifications in business or law with at least 5 years in heavy construction contracts, strong contract-law knowledge, and proficiency in contract management software and MS Office.

Qualifications

• Tertiary qualification in business administration or law.
• At least 5 years experience as a senior contracts administrator in heavy construction.
• Strong knowledge of contract law, time-bar and notice provisions (FIDIC/NEC).

Responsibilities

• Facilitate the administration of the contract during the construction phase.
• Prepare and submit variations with substantiation and entitlement reasoning.
• Manage monthly payment claims, retention, and compliance documentation.
• Review and approve supplier and subcontractor invoices.
• Provide project performance reports related to progress and safety.

Skills

Negotiation

Communication

Interpersonal skills

Analytical thinking

Problem-solving

Education

Bachelor's degree in business administration or law

Tools

Contract management software

Microsoft Office Suite

Job description

Contract Administrator (Construction/Electrical)

Contracts Administrator
Reporting to the Contracts Manager.

As our Senior Contracts Administrator, you will be responsible for the maintenance and administration of project contracts, procurement, and documentation to ensure all commercial and contractual obligations are met across our capital projects.

About Us

ACG Founded in 1998, has been recently acquired by a power house in the security market ADT Security which is one of the entities of Intelligent Monitoring Solutions.

The ACG business was previously known as ACG Fire & Security have grown over the past 20 years throughout Australia to assist many enterprise organisations in delivering their security strategy by providing high quality customised physical security solutions.

A core part of our business is the ongoing maintenance and support of these systems to ensure our customers maintain a high level of security and business continuity throughout all their facilities. ACG keep a highly focused team of professionals from various backgrounds including Electrical, Data, Security, IT, Software, and Construction that have a passion for protection.

ACG prides itself on being one of Australia's leading specialists in Integrated Security, Access Control, IP Video Surveillance (CCTV), Customised Locking Solutions and Safety Solutions.

With over 30 years of industry experience, ACG takes the time to understand the needs of our clients. We are continuously developing software, hardware and technology solutions to provide outcomes that benefit the various organisations we secure.

About the Role

To Summarize:
The key tasks are:

Facilitate the administration of the contract during the construction phase of the projects.

Provide support and contractual assistance to the Project Manager where required to ensure the contractual obligations are being met.

Liaise with the Scheduling team to ensure weekly programme reflects the true performance on the project.

Organise, compile and submit variations to the contract, including preparing detailed substantiation packages that validate entitlement under the contract (cross-referencing design changes, correspondence, site records and pricing) — not simply pricing a change.

Manage the process within contractual time-bar requirements, ensuring qualifying variations are identified and notified within the required notice periods.

Follow up with the client to ensure variations and claims are reviewed and signed off on an ongoing basis throughout the project.

Organise, compile and submit claims for delays and extension of time to the client in accordance with the Contract timeline and requirements.

Manage monthly payment claims, including compilation of supporting compliance documentation (e.g. statutory declarations requiring JP certification).

Manage retention, including tracking and following up Practical Completion (PC) certification and Deed of Release documentation.

Manage procurement functions including issuing work orders and purchase orders, negotiating supplier pricing, allocating costs to correct cost centres, and coordinating and tracking deliveries.

Review and approve supplier and subcontractor invoices.

Provide reports on Project performance relating to (but not limited to) Progress, WHS, Manning etc as required by the Contract.

About You

To be successful in this position you will hold tertiary qualifications in business administration, law or a related field discipline and have at least 5 years experience as a senior contracts administrator in the heavy construction industry.

You will be able to demonstrate the following:

High level attention to detail

Strong understanding of contract law, construction contracts (e.g., FIDIC, NEC), and industry practices, including time-bar and notice provisions

Experience preparing substantiated variation and EOT claims (not just pricing schedules)

Procurement experience, including purchase order management and supplier price negotiation

Excellent negotiation, communication, and interpersonal skills. Strong analytical and problem-solving abilities.

Proficiency: Proficient in contract management software and Microsoft Office Suite.

Excellent communication skills (written, verbal and interpersonal) with the ability to interact with internal and external stakeholders and clients.

High level of commitment to safety

Join us at ACG to ensure peace of mind for our customers and explore a fulfilling career.