Contract Administrator: Claims & Project Support

Caledonia Group; Cumberland; On-site; AUD 65,000 - 90,000; Full time

Job summary

Caledonia Group is seeking an experienced claims and administration professional in NSW, Australia. The role combines invoicing, reconciliations and project support across operations, with a focus on accuracy and timely processing.

You’ll manage multiple priorities in a fast-paced environment, liaising with clients, project teams and internal stakeholders to keep documentation complete and payments on track.

Qualifications

• 2–5 years’ experience in claims, project support or accounts.
• Experience in construction/mining/industrial environments is highly regarded.
• Strong background in invoicing, reconciliations, purchase orders and client portals.
• Intermediate Excel skills and ability to manage large data volumes.

Responsibilities

• Prepare, submit and reconcile project claims and invoices.
• Manage high-volume email correspondence and project documentation.
• Monitor client portals to obtain POs, approvals and supporting docs.
• Track claim progress and follow up on outstanding information.
• Investigate discrepancies across invoices, timesheets, POs and docs.
• Support payroll inputs and timesheets review.
• Provide general administration and debtor support.

Skills

Claims experience

Project support

Invoicing

Excel

Time management

Communication

Tools

Client portals

Job description

Caledonia Group is seeking an experienced claims and administration professional in NSW, Australia. The role combines invoicing, reconciliations and project support across operations, with a focus on accuracy and timely processing.

You’ll manage multiple priorities in a fast-paced environment, liaising with clients, project teams and internal stakeholders to keep documentation complete and payments on track.