Contract Administrator

Talent Recruitment; Sydney; On-site; AUD 75,000 - 100,000; Full time

Job summary

REGEN Industrial Pty Ltd is seeking a Contract Administrator to support project delivery in fast-paced live and staged environments. You will work with project managers, site teams, subcontractors, suppliers, consultants, and clients to administer contracts and manage procurement.

Key responsibilities include preparing and reviewing subcontract packages, monitoring compliance, negotiating terms, and maintaining documentation.

Qualifications

• Relevant qualification and at least 1 year experience in a similar role.
• Strong communication and stakeholder management skills.
• High attention to detail and organisational ability.

Responsibilities

• Administer head contracts and subcontract agreements in accordance with project requirements.
• Prepare, review, issue, and manage subcontract packages and purchase orders.
• Monitor contractual compliance and identify potential commercial risks.
• Assist in negotiation of subcontractor terms, scope clarifications, and variations.
• Maintain accurate contract documentation and project records.
• Coordinate procurement of subcontractors, materials, and suppliers.
• Prepare tender packages, scope documents, and RFQs.
• Track lead times and ensure procurement aligns with construction programme.
• Prepare and monitor project budgets, forecasts, and cost reports.
• Assist with monthly cost reporting and financial reconciliation.
• Liaise with project managers, site supervisors, consultants, and clients.
• Ensure compliance with company procedures, contract requirements, and Australian Standards.
• Support WHS compliance and site documentation requirements.
• Maintain quality assurance and project administration systems.

Skills

Strong communication

Stakeholder management

Attention to detail

Organisational ability

Education

Relevant qualification

Tools

Project management tools

Job description

Position : Full Time
Location : Erskine Park, NSW
Salary : $75,000 - $100,000 a year

REGEN Industrial Pty Ltd is currently looking for experienced Contract Administrator to join their team.
The Contract Administrator works closely with project managers, site teams, subcontractors, suppliers, consultants, and clients to support successful project delivery in fast-paced live and staged environments.
Key Responsibilities:

• Administer head contracts and subcontract agreements in accordance with project requirements.
• Prepare, review, issue, and manage subcontract packages and purchase orders.
• Monitor contractual compliance and identify potential commercial risks.
• Assist in negotiation of subcontractor terms, scope clarifications, and variations.
• Maintain accurate contract documentation and project records.
• Coordinate procurement of subcontractors, materials, and suppliers.
• Prepare tender packages, scope documents, and request for quotations (RFQs).
• Track lead times and ensure procurement aligns with construction programme.
• Prepare and monitor project budgets, forecasts, and cost reports.
• Assist with monthly cost reporting and financial reconciliation.
• Liaise with project managers, site supervisors, consultants, and clients.
• Ensure compliance with company procedures, contract requirements, and Australian Standards.
• Support WHS compliance and site documentation requirements.
• Maintain quality assurance and project administration systems.

Skills and Experience:

• Relevant qualification and at least 1 year experience in a similar role
• Strong communication and stakeholder management skills.
• High attention to detail and organisational ability.