Contract Administrator

Trifecta Recruitment; City of Melbourne; Hybrid; AUD 110,000 - 140,000; Full time

Benefits offered by this job

Every second Friday off

Hybrid working

Career development

Health and wellbeing benefits

Volunteer leave

Parental leave

Employee ownership opportunities

Job summary

Trifecta Recruitment is partnering with a commercial fitout builder in Melbourne to appoint an experienced Contract Administrator. The role supports delivery of premium fitout projects across workplaces, healthcare, retail and hospitality sectors.

You will manage subcontractor procurement, administer contracts, review progress claims, and oversee project cost reporting within a hybrid work setup. Local Melbourne experience and strong stakeholder skills are essential for success.

Qualifications

• 2+ years' experience as a Contract Administrator in commercial construction.
• Proven ability to manage subcontractor procurement and contract administration.
• Experience with progress claims, variations and cost reporting.

Responsibilities

• Manage subcontractor procurement, letting packages and contract administration.
• Prepare, review and administer subcontract agreements and purchase orders.
• Assess progress claims, variations and subcontractor payments.
• Manage project costs, budgets and commercial reporting throughout the project lifecycle.
• Assist with forecasting, cost-to-complete reporting and project financials.
• Manage RFIs, variations, EOTs and other contractual correspondence.
• Work closely with Project Managers and Site Managers to keep projects commercially on track.
• Liaise with subcontractors, consultants, suppliers and clients throughout delivery.
• Maintain accurate project documentation and ensure contractual obligations are met.
• Assist with project close-out, final accounts and subcontractor reconciliation.

Skills

Contract administration

Subcontractor procurement

Budgeting and cost reporting

Progress claims

Stakeholder management

Attention to detail

Education

Construction Management

Quantity Surveying

Job description

Trifecta Recruitment have partnered with a highly regarded commercial fitout builder that has built an exceptional reputation for delivering premium projects across workplace, healthcare, retail, hospitality and education sectors throughout Melbourne.

With a strong portfolio of repeat clients and an impressive pipeline of secured work, they continue to be one of the industry's employers of choice. Due to continued growth, they are looking to appoint an experienced Contract Administrator to join their Melbourne team and support the successful delivery of high-quality commercial fitout projects.

Your New Role

• Manage subcontractor procurement, letting packages and contract administration.
• Prepare, review and administer subcontract agreements and purchase orders.
• Assess progress claims, variations and subcontractor payments.
• Manage project costs, budgets and commercial reporting throughout the project lifecycle.
• Assist with forecasting, cost-to-complete reporting and project financials.
• Manage RFIs, variations, EOTs and other contractual correspondence.
• Work closely with Project Managers and Site Managers to ensure projects remain commercially on track.
• Liaise with subcontractors, consultants, suppliers and clients throughout project delivery.
• Maintain accurate project documentation and ensure contractual obligations are met.
• Assist with project close-out, final accounts and subcontractor reconciliation.

What You Need to Succeed

• 2+ years' experience as a Contract Administrator with a commercial builder.
• Proven experience across commercial fitout and refurbishment projects.
• Local Melbourne construction experience is highly regarded.
• Strong understanding of subcontractor procurement and contract administration.
• Experience managing variations, progress claims and project cost reporting.
• Strong attention to detail with excellent commercial awareness.
• Excellent communication, organisation and stakeholder management skills.
• Relevant qualifications in Construction Management, Quantity Surveying or a related discipline are advantageous.

What's in it for You

• Every second Friday off, enjoy an additional 26 days away from work each year while maintaining your full-time salary.
• Genuine flexibility with hybrid working arrangements and a strong focus on work-life balance.
• Structured career development, coaching and support for further professional development.
• Additional leave benefits including birthday leave and extra leave based on tenure.
• Regular team events, social activities and company-wide celebrations.
• Health and wellbeing benefits including gym subsidies and confidential employee support services.
• Supportive and collaborative culture with experienced, approachable leadership.
• Paid volunteering leave, giving you the opportunity to support a charity of your choice.
• Employee recognition and reward programs.
• Potential long-term incentives and employee ownership opportunities based on role and tenure.
• Paid parental leave and novated leasing options.
• $110K - $140K + Super, depending on experience.

If this opportunity isn't quite right for you but you're interested in hearing about other commercial construction opportunities across Melbourne, please get in touch.