Contract Administrator

Abc Building Supplies Sa Pty Ltd; Adelaide; On-site; AUD 70,000 - 100,000; Full time

Job summary

ABC Building Supplies SA Pty Ltd is seeking a Contract Administrator to support the preparation, review, execution and ongoing administration of sales, procurement, and project-related contracts. You will maintain accurate contract records, coordinate variations and approvals, and monitor contractual obligations to ensure compliant business operations.

Key responsibilities include drafting and negotiating commercial contracts, liaising with internal teams and external parties, and maintaining

Qualifications

• Must have Diploma or higher qualification or at least 3 years of relevant experience.
• Proven ability to manage contracts, variations and documentation.
• Strong written and verbal communication and organisational skills.

Responsibilities

• Draft, review and administer commercial contracts relating to building materials and hardware.
• Coordinate variations, approvals and internal/external responses.
• Negotiate terms and amendments with relevant parties with internal approvals.
• Monitor contract obligations and resolve discrepancies or delays.
• Liaise with customers, suppliers, contractors and others on contractual matters.
• Maintain accurate contract registers and supporting documents.
• Prepare contract status reports and highlight risks to management.

Skills

Contract management

Communication skills

Organisational skills

Education

Diploma or higher qualification

Job description

About us

ABC Building Supplies SA Pty Ltd is the Adelaide branch of ABC Trade, supplying quality and compliant plastering materials, building products and hardware tools to contractors, plasterers, builders, subcontractors and other trade professionals across South Australia. We are committed to providing reliable products, responsive service and practical support to meet our customers’ project needs.

Role Overview

The role is important to the effective administration of the company’s commercial contracts and related business activities. As a Contract Administrator, you will support the preparation, review, execution and ongoing administration of sales, procurement, supply and project-related contracts, maintain accurate contract records, coordinate variations and approvals, and monitor contractual obligations to support efficient and compliant business operations.

Key Responsibilities

• Draft, review and administer commercial contracts and agreements relating to the company’s building materials and hardware business, ensuring agreed terms such as scope, specifications, quantities, pricing, payment terms, delivery requirements and responsibilities are clearly documented;
• Review and negotiate contractual terms, amendments, variations, extensions and supplementary agreements with relevant parties, in consultation with the responsible internal departments, and coordinate internal approvals before finalisation;
• Interpret contractual terms and provide contract-related guidance to relevant internal departments to support the proper implementation of contractual obligations;
• Monitor compliance with key contractual obligations, identify discrepancies, delays, incomplete documentation or potential contractual issues, and coordinate with relevant parties to support timely resolution;
• Respond to contract-related enquiries and liaise with customers, suppliers, contractors and other external parties regarding contractual requirements, variations, supporting documents and agreed changes;
• Maintain accurate and complete contract registers and records, including executed contracts, approvals, variations, correspondence, supporting documents and contract performance records;
• Prepare contract status reports, outstanding action lists and summaries for the Project Manager and management, highlighting contractual risks, unresolved matters and issues requiring further attention.

Key Requirements:

• Diploma or higher qualification, or at least three years of relevant work experience;
• Demonstrated ability to manage contracts, variations, deadlines and related documentation effectively;
• Ability to work effectively with internal teams, customers, suppliers and contractors;
• Strong written and verbal communication skills;
• Good organisational skills with strong attention to detail.

Why join us

• Build your career with a growing building materials business and varied commercial activities;
• Competitive remuneration package and career development opportunities;