Construction Projects Legal Assistant — Hybrid Role

Maddocks; Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

20 weeks parental leave

Health insurance

Salary continuance insurance

Employee Assistance Program

Discounted gym memberships

Job summary

Maddocks in Melbourne is seeking a motivated Legal Assistant to support the Construction & Projects team. The role involves drafting and editing legal documents, client liaison, time entry and monthly billing, and assisting with matter management in a collaborative, hybrid work environment.

Ideal candidates have at least two years of legal assistant experience in private practice, strong Microsoft Office skills, and a proactive, detail‑oriented work ethic.

Qualifications

• At least two years of legal assistant or executive assistant experience within private practice.
• Polished secretarial skills including refined knowledge of the Microsoft Office suite, including Teams, Word, PowerPoint and Excel.
• Proactive and collaborative approach with high level of professionalism and excellent interpersonal skills.
• Excellent organisational skills.
• The ability to produce accurate, high quality work (attention to detail is critical).
• Previous experience working with billing software such as Aderant Expert is advantageous.

Responsibilities

• Drafting and editing high quality legal correspondence and documentation
• Liaising with clients, Partners, lawyers and other stakeholders via email and telephone
• Time entry, preparation of bills and processing of monthly billing
• Assisting with matter management, including file opening and closing, and preparing matter status and billing reports for the team and for clients

Skills

Legal assistant experience

Office administration

Interpersonal skills

Tools

Aderant Expert

Microsoft Office

Job description

Maddocks in Melbourne is seeking a motivated Legal Assistant to support the Construction & Projects team. The role involves drafting and editing legal documents, client liaison, time entry and monthly billing, and assisting with matter management in a collaborative, hybrid work environment.

Ideal candidates have at least two years of legal assistant experience in private practice, strong Microsoft Office skills, and a proactive, detail‑oriented work ethic.