Legal Assistant - Construction & Projects

Maddocks; Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

20 weeks parental leave

Health insurance

Salary continuance insurance

Employee Assistance Program

Discounted gym memberships

Job summary

Maddocks in Melbourne is seeking a motivated Legal Assistant to support the Construction & Projects team. The role involves drafting and editing legal documents, client liaison, time entry and monthly billing, and assisting with matter management in a collaborative, hybrid work environment.

Ideal candidates have at least two years of legal assistant experience in private practice, strong Microsoft Office skills, and a proactive, detail‑oriented work ethic.

Qualifications

• At least two years of legal assistant or executive assistant experience within private practice.
• Polished secretarial skills including refined knowledge of the Microsoft Office suite, including Teams, Word, PowerPoint and Excel.
• Proactive and collaborative approach with high level of professionalism and excellent interpersonal skills.
• Excellent organisational skills.
• The ability to produce accurate, high quality work (attention to detail is critical).
• Previous experience working with billing software such as Aderant Expert is advantageous.

Responsibilities

• Drafting and editing high quality legal correspondence and documentation
• Liaising with clients, Partners, lawyers and other stakeholders via email and telephone
• Time entry, preparation of bills and processing of monthly billing
• Assisting with matter management, including file opening and closing, and preparing matter status and billing reports for the team and for clients

Skills

Legal assistant experience

Office administration

Interpersonal skills

Tools

Aderant Expert

Microsoft Office

Job description

About the role

We have an exciting opportunity for a motivated Legal Assistantto join our busy Construction & Projects team in Melbourne. Theteam is well recognised by government departments, majorconstruction companies and developer clients for practical andcommercial advice.

This role will work closely with one of our award-winningConstruction Partners and will provide a high level ofadministrative and secretarial support in a close-knit team thatembraces a supportive culture. You will get to know our clients andour projects, and be able to offer focused support for ourwork.

Law students in the first year of their degree are encouraged toapply.

There is plenty of variety with the key responsibilities andduties including:

• Drafting and editing high quality legal correspondence anddocumentation
• Liaising with clients, Partners, lawyers and otherstakeholders via email and telephone
• Time entry, preparation of bills and processing of monthlybilling
• Assisting with matter management, including file openingand closing, and preparing matter status and billing reportsfor the team and for clients

We work in a hybrid way at Maddocks, with part of our week inthe office, and also have wider flexible working arrangements,whether that's hours, place of work or the leave you take. Wewelcome the opportunity to talk to you about workingflexibly.

About you

You will be self-motivated and adaptable in a dynamicenvironment. You also are a team player and pride yourself onexceeding expectations. A strong work ethic and commitment to yourrole will see you succeed in this position.

Ideally you will have:

• At least two years of legal assistant or executiveassistant experience within private practice
• Polished secretarial skills including refined knowledge ofthe Microsoft Office suite, including Teams, Word, PowerPointand Excel spreadsheet skills
• A proactive and collaborative approach, with high level ofprofessionalism and excellent interpersonal skills
• Excellent organisational skills
• The ability to produce accurate, high quality work(attention to detail is critical)
• Previous experience working with billing software such asAderant Expert is advantageous

Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:

A diverse and inclusive workplace:

We have been named an employer of Choice for Gender Equality by the WorkforceGender Equality Agency (WGEA) every year since 2004 along withbeing named a Silver Employer at the Australian Workplace EqualityIndex's 2024 LGBTQ Inclusion Awards. We promote diversityinternally through our Maddocks Gender Equality Network, MaddocksCALD, Maddocks Disability Inclusion and Maddocks Pride groups.

Career Development:

Learn and develop throughstructured learning and development programs at each stage of yourcareer and study support programs.

Community involvement:

give back to thecommunities in which we operate through our thriving pro bono andgrants programs and staff volunteering initiatives.

Work flexibly:

work in a hybrid way with partof your week in the office and support to set up your homeoffice.

Wellbeing & Benefits:

access to up to 20 weekspaid parental leave, discounted gym memberships & health insurance,salary continuance insurance, Employee Assistance Program andparents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is aresult of our inclusive culture and focus on complex andinteresting work.

To be eligible for this role you must be legally permittedto work in Australia. Please note that unsolicited applicationsfrom agencies will not be considered at this time.