Construction Project Admin | Docs, Labour & Compliance

Kenkar Water Australia Pty Ltd; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Kenkar Water Australia Pty Ltd, Seven Hills NSW, seeks a Project Administrator to keep projects running smoothly, administering documentation, labour, payroll, QA, and client/subcontractor dockets. Work with Sales, Operations and Accounts to ensure accurate records, compliant paperwork and timely reporting from mobilisation through to project close-out, supporting field crews and the Operations Manager.

This role requires attention to detail, strong organisational skills and proficiency in MS

Qualifications

• Minimum 2 years' experience in an administration role, ideally in construction or project-based industry.
• Strong numeracy and record-keeping with attention to detail.
• Advanced Excel; proficient use of Word and Outlook.
• Excellent organisation and time management with ability to manage several projects.
• Clear written and verbal communication; ability to liaise with field staff, clients and suppliers.

Responsibilities

• Project documentation and records: set up and maintain project files, registers and document control for each job.
• Labour, dockets and time-sheets: collect, check and process daily site dockets and time-sheets.
• Commercial and financial support: prepare progress claims and invoices, raise POs and track invoices.
• Compliance and WHS administration: manage inductions, licenses, tickets, trainings, and WHS records.
• Coordination and logistics: book travel, accommodation, vehicles; coordinate equipment and material orders.
• Reporting: produce regular reports on labour hours, production costs and project status.

Skills

Attention to detail

Organisational skills

Communication skills

Time management

Independent work

Confidentiality handling

Education

Diploma in business administration/project administration

Tools

Microsoft Excel

Word

Outlook

MYOB

Job description

Kenkar Water Australia Pty Ltd, Seven Hills NSW, seeks a Project Administrator to keep projects running smoothly, administering documentation, labour, payroll, QA, and client/subcontractor dockets. Work with Sales, Operations and Accounts to ensure accurate records, compliant paperwork and timely reporting from mobilisation through to project close-out, supporting field crews and the Operations Manager.

This role requires attention to detail, strong organisational skills and proficiency in MS