Construction Project Admin & Coordination Specialist

Sundale; Nambour; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Additional 0.5% superannuation

Salary packaging up to $15,900 + $2,et

Meals & entertainment allowance

5 weeks annual leave (pro-rated)

Discounts via Flare platform

Access to Car Salary Packaging

Private health discounts

EAP support

Referral bonus up to $300

Uniforms provided

Career progression opportunities

Job summary

Sundale is seeking an experienced Project Administration Officer to support major projects, capital works and facilities upgrades across our aged care, retirement living and seniors’ rental portfolio in Nambour. You will work closely with Project Managers and the Senior Facilities Manager, providing coordination and administrative support throughout the full project lifecycle, from planning to handover.

Role focuses on project coordination, document control, tender support and contract

Qualifications

• Previous experience in project administration, document control or contract administration.
• Experience within construction, property development, facilities management or infrastructure.
• Strong attention to detail and a high level of accuracy.
• Well-developed written communication, minute-taking and report-writing skills.
• Confidence liaising with project managers, consultants, contractors, service providers and internal teams.
• Working knowledge of construction terminology, project documentation and lifecycles.
• A professional, collaborative approach and willingness to learn.
• Experience supporting tender processes, working with AS 4000 or similar contracts is highly regarded.

Responsibilities

• Establishing project files, folder structures, contact lists and registers.
• Maintaining project programs, milestone trackers and key dates.
• Coordinating project control group, design, site and consultant meetings.
• Preparing agendas, taking accurate minutes and maintaining action registers.
• Maintaining drawing, RFI, variation, approval, risk and issue registers.
• Assisting with tender and quotation packages, tender queries, addenda and probity records.
• Checking progress claims, consultant fees and variations against contract values.
• Tracking contract dates, including practical completion, retention and defects liability periods.
• Collecting and monitoring contractor compliance documents, including insurances, licences, White Cards, SWMS and induction records.
• Coordinating project handover documents, including as-built drawings, manuals, warranties, commissioning records and certificates.
• Maintaining defects registers and supporting project close-out and archiving.
• Compiling monthly project status reports using information provided by the project team.

Skills

Advanced Excel

Microsoft Word

Microsoft Outlook

Attention to detail

Written communication

Education

Certificate IV in Project Management Practice or Business Administration

Tools

Microsoft 365

Job description

Sundale is seeking an experienced Project Administration Officer to support major projects, capital works and facilities upgrades across our aged care, retirement living and seniors’ rental portfolio in Nambour. You will work closely with Project Managers and the Senior Facilities Manager, providing coordination and administrative support throughout the full project lifecycle, from planning to handover.

Role focuses on project coordination, document control, tender support and contract