Construction Administrator / Contracts Administrator – NEW Build Residential

Deltacorp Remedial; Central Coast Council; On-site; AUD 85,000 - 110,000; Full time

Job summary

Delta is seeking an experienced Construction Administrator / Contracts Administrator to join our Tuggerah team, taking ownership of contractual, procurement and administrative processes for residential construction projects.

You’ll work with management, PMs and site supervisors across the full project lifecycle—from establishment and subcontractor procurement to progress claims, variations and final handover.

Qualifications

• Experience in residential construction administration or contract administration.
• Ability to read and understand construction drawings, specs and scopes.
• Experience with subcontractor procurement, quotations and negotiations.
• Experience handling variations, progress claims and contractor agreements.
• Good commercial awareness of project costs and procurement timelines.

Responsibilities

• Administer client contracts and subcontract agreements.
• Review plans, specs, scopes and project documentation.
• Prepare subcontractor trade packages and scopes of work.
• Issue RFQs and obtain competitive pricing.
• Review quotations for pricing, inclusions and scope gaps.
• Assist with subcontractor negotiations and procurement.
• Prepare contracts, purchase orders and work orders.
• Maintain procurement schedules and ensure packages align with programs.
• Manage variations, progress claims and contractual correspondence.
• Prepare client progress claims and supporting documents.
• Coordinate client funding and payment releases as required.
• Review invoices against scopes and completed work.
• Support project cost tracking, reporting and forecasting.
• Manage RFIs and information flow between clients, consultants and team.
• Maintain licences, insurances and compliance documentation.
• Assist with project close-out, final accounts and handover.
• Identify commercial or administrative issues before they affect delivery.

Skills

Residential construction admin

Contract administration

Project administration

Education

Formal construction qualifications

Job description

Construction Administrator / Contracts Administrator – NEW Build Residential

This is primarily an office-based role at our Tuggerah office. Applicants should be based locally or within reasonable commuting distance of the Central Coast and have unrestricted working rights in Australia. Some hybrid flexibility may be considered for the right applicant. Overseas applicants requiring sponsorship will not be considered.

Delta is seeking an experienced Construction Administrator / Contracts Administrator to join our team and take ownership of the contractual, procurement and administrative processes supporting our residential construction projects.

Working closely with management, Project Managers and Site Supervisors, you'll be involved across the full project lifecycle – from project establishment and subcontractor procurement through construction, progress claims and variations to final account and handover.

This is not simply a paperwork role. We're looking for someone who understands construction, can stay ahead of what a project needs next and is comfortable dealing directly with subcontractors, suppliers, clients and consultants.

This is primarily an office-based role at our Tuggerah office. Applicants should be based locally or within reasonable commuting distance of the Central Coast and have unrestricted working rights in Australia. Some hybrid flexibility may be considered for the right applicant. Overseas applicants requiring sponsorship will not be considered.

Delta is seeking an experienced Construction Administrator / Contracts Administrator to join our team and take ownership of the contractual, procurement and administrative processes supporting our residential construction projects.

Working closely with management, Project Managers and Site Supervisors, you'll be involved across the full project lifecycle – from project establishment and subcontractor procurement through construction, progress claims and variations to final account and handover.

This is not simply a paperwork role. We're looking for someone who understands construction, can stay ahead of what a project needs next and is comfortable dealing directly with subcontractors, suppliers, clients and consultants.

The Role

Your responsibilities will include:

• Administering client contracts and subcontract agreements;

• Reviewing plans, specifications, scopes and project documentation;

• Preparing subcontractor trade packages and scopes of work;

• Issuing RFQs and actively obtaining competitive subcontractor and supplier pricing;

• Reviewing and comparing quotations, including pricing, inclusions, exclusions and scope gaps;

• Assisting with subcontractor negotiations, procurement and project buyout;

• Preparing Quote Requests, subcontract agreements, purchase orders and work orders;

• Maintaining procurement schedules and ensuring packages are let in line with construction programmes;

• Managing variations, progress claims, extensions of time and contractual correspondence;

• Preparing client progress claims, invoices and supporting documentation;

• Coordinating client funding and payment releases where required;

• Reviewing subcontractor invoices against agreed scopes and completed works;

• Supporting project cost tracking, reporting and forecasting;

• Managing RFIs and coordinating information between clients, consultants, certifiers, subcontractors and the project team;

• Maintaining subcontractor licences, insurances, compliance documentation and company registers;

• Supporting project close-out, final accounts and handover; and

• Identifying commercial, contractual, procurement or administrative issues before they affect project delivery.

There will also be some broader business administration responsibilities, including staff and subcontractor onboarding, compliance registers and fleet administration.

What We're Looking For

Ideally, you'll have:

• Experience in residential construction administration, contract administration or project administration;

• A practical understanding of Class 1 residential construction;

• The ability to read and understand construction drawings, specifications and scopes;

• Experience obtaining and comparing subcontractor and supplier quotations;

• Experience with subcontractor procurement and trade packages;

• Experience administering variations, progress claims and subcontract agreements;

• Good commercial awareness and an understanding of project costs;

• Strong organisation, communication and document management skills;

• Confidence dealing directly with subcontractors, suppliers, clients and consultants; and

• The ability to manage multiple projects and competing priorities.

Experience with estimating, procurement, cost control, NSW Security of Payment legislation or commercial construction contracts will be highly regarded.

Formal construction qualifications are advantageous, but demonstrated residential construction experience and capability are equally important.

The Person

We're looking for someone who takes ownership and follows things through.

You’ll be comfortable picking up the phone and chasing subcontractor pricing, identifying when quotes aren't genuinely like-for-like, following up outstanding information and asking questions when something doesn't look right.

You’ll naturally be thinking:

What is outstanding, who owes us information, what still needs to be procured, and what needs to happen next to keep the project moving?

About Delta

Delta is an established NSW building company delivering residential construction, remedial building and specialist construction projects throughout NSW.

This is a permanent full-time position based from our Tuggerah office on the NSW Central Coast.

If you’re looking for a construction administration role with genuine responsibility across contracts, procurement and project delivery, we’d like to hear from you.

Application Questions

• How many years' experience do you have in residential construction administration or contract administration?

• Do you have experience obtaining and comparing subcontractor quotations?

• Do you have experience preparing trade packages/scopes for subcontractor pricing?

• Do you have experience administering variations and progress claims?

• Which construction management systems have you used?

• What is your expected annual base salary?

• What is your notice period?

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