Congregation Coordinator

Reach Human Resources; City of Parramatta; Presencial; AUD 48.000 - 56.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Work-life balance

Attractive remuneration

Descripción de la vacante

EFCL seeks a part-time Congregation Coordinator in Berala, Sydney, to provide administrative, communication, and operational support to the Sisters and staff. You will coordinate regular community gatherings and support planning of events, meetings, and milestones, while handling minutes, agendas, and correspondence.

You will greet visitors, manage records and newsletters, arrange travel, and assist with wellbeing activities.

Formación

• Relevant qualifications in Business Administration or extensive admin support to senior leadership.
• Strong organisational, time-management and meeting coordination skills with attention to detail.
• Capability to provide pastoral support and assist in transitions.
• Excellent written and verbal communication and interpersonal skills.
• Advanced IT skills: MS Office, Google Workspace, Canva, and digital tools.
• Ability to manage multiple priorities and work in a team.
• Discretion handling confidential and pastoral matters.
• Valid driver’s license and willingness to travel.

Responsabilidades

• Provide administrative, communication, and operational support to the Sisters and staff.
• Facilitate regular community gatherings and assist with agenda, minutes, and follow-up actions.
• Coordinate travel arrangements, maintain records, greet visitors, and produce newsletters.
• Support committees and assist with planning and celebration of events and milestones.
• Offer pastoral support and collaborate with Health and Wellbeing Coordinator as needed.

Conocimientos

Organisational skills

Communication

Interpersonal skills

Discretion

Pastoral support

Educación

Business Administration

Herramientas

Microsoft Office

Google Workspace

Canva

Descripción del empleo

Emerging Futures Collaborative Limited (EFCL) is a not-for-profit organisation, established to support and serve Religious Institutes in transition across Australia. These Religious Institutes are known as our Service Partners.

EFCL’s services include transition support, health and wellbeing coordination, administration, and community coordination. We provide these services while also honouring each Service Partner’s legacy and mission.

We are seeking a Congregation Coordinator to join our team to help support one of our Service Partners, the Sydney office for the Presentation Sisters Wagga Wagga.

About the Role

Reporting to the EFCL Shared Services Manager, you will provide administrative, communication, and operational support to the Sisters and staff, and pastoral support for the Sisters in Sydney.

Using your outstanding organisation skills, and in collaboration with the Sisters, you will coordinate and facilitate regular community gatherings and meetings; and support planning and celebration of significant events such as birthdays and community milestones.

You will support committees by facilitating communication with the wider Congregation and undertaking all aspects of meeting administration, including assisting in setting the agenda, recording and distributing minutes, and following up on action items. You will provide general administration support to the Congregation, individual Sisters and colleagues, including organising travel arrangements for the Sisters, maintaining records, greeting visitors, managing stationery orders, and producing and distributing the monthly newsletter.

Other aspects of your role will include contributing to the wellbeing and care of the Sydney-based Sisters by providing them with pastoral support, and giving practical support to the Health and Wellbeing Coordinator.

The role is a part‑time position, four days a week, and is based in Berala, Sydney. Some travel in Sydney and travel to Wagga Wagga once or twice a year may be required.

About You

Your extensive experience providing administration support is key to this role. Just as important is your commitment to EFCL’s values of respect, integrity, collaboration, deep listening, and accountability, and appreciation of the ethos, culture, mission and charism of the Presentation Sisters Wagga Wagga.

Specifically, as the ideal candidate for this role, you will meet the following Key Requirements:

Relevant qualifications, e.g. Business Administration, or demonstrated extensive experience in providing administration support to senior leadership

Strong organisational, time‑management and administrative skills with attention to detail; and competence in meeting coordination, minute‑taking, and documentation preparation and management

Capacity to work with and support individuals through various transitions and to provide pastoral support

Strong written and verbal communication, and interpersonal skills

Highly developed IT and computer skills, including advanced proficiency in Microsoft Office Suite, Google Workspace, Canva, and a range of digital collaboration and administrative tools

Ability to manage multiple priorities and work as part of a team

Discretion and sensitivity in handling confidential and pastoral matters

Current, unrestricted driver’s license, access to a comprehensively insured and roadworthy motor vehicle, and willingness to travel.

What’s on Offer?

The opportunity to support those who have dedicated their lives to supporting others

Work‑life balance

Attractive remuneration.

Additional Requirements

The successful candidate must have a National Police Check clearance prior to employment.

As EFCL holds a duty of care to our Service Partners, the majority of whom have elderly members, the successful candidate must be willing to comply with EFCL’s Vaccination Policy.

Only candidates with the unrestricted right to work permanently in Australia will be considered.