Conference and Events Manager

All Occasions Group; Adelaide; Híbrido; AUD 90.000 - 120.000; Jornada completa

Descripción de la vacante

All Occasions Group is seeking a dynamic Conference and Events Manager to lead planning, coordination, and delivery of high-profile conferences and events in South Australia. This full-time role can be based in Adelaide or performed remotely, with a fast-paced environment where no two days are the same.

You will oversee budgets, client liaison, vendor management, and on-site execution, ensuring quality outcomes and client satisfaction.

Formación

• 3+ years experience in event management, conferences, or related roles.
• Proven ability to manage multiple events, budgets and timelines.
• Strong client liaison and stakeholder management.
• Budget control and cost management experience.
• Familiarity with event tech platforms and MS Office suite.
• Flexible with extended hours around events.

Responsabilidades

• Plan and coordinate all conferences and events from concept to delivery.
• Develop budgets and manage costs to meet targets.
• Liaise with clients to understand objectives and maintain relationships.
• Manage timelines, schedules and project plans to ensure timely delivery.
• Coordinate with suppliers, venues and contractors for pricing and service quality.
• Oversee on-site event management including setup and registration.
• Lead event teams and external staff during conferences and events.
• Produce post-event evaluations and reports on outcomes and finances.
• Identify opportunities to improve event experiences and implement improvements.
• Maintain comprehensive records for all events.

Conocimientos

Project management

Communication

Budget management

Negotiation

Vendor management

Leadership

Problem solving

Time management

Herramientas

EventsAir

WordPress

InDesign

Microsoft Office

Descripción del empleo

About us

All Occasions Group is a leading events and conference management company dedicated to creating memorable experiences for our clients across South Australia and beyond. With a passion for excellence and innovation, we specialise in delivering bespoke event solutions that bring people together and exceed expectations. Our team thrives on creativity, collaboration, and a commitment to making every occasion truly special.

About the role

We are seeking a dynamic and experienced Conference and Events Manager to join our team at All Occasions Group. This rare opportunity is a full-time position that offers a fantastic chance to lead the planning, coordination, and delivery of high-profile conferences and events. You will play a pivotal role in managing all aspects of event delivery, from initial concept through to successful execution, ensuring every event reflects our commitment to quality and client satisfaction. This role can be based locally in Adelaide or remotely and will suit someone who thrives in a fast-paced, dynamic environment where no two days are the same.

Key responsibilities

• Plan and coordinate all aspects of conferences and events, including venue selection, vendor management, and logistical arrangements
• Develop comprehensive event budgets and manage costs to ensure profitability and adherence to financial targets
• Liaise with clients to understand event objectives, requirements, and expectations, providing regular updates and maintaining strong relationships throughout the planning process
• Manage event timelines, schedules, and project plans, ensuring all deliverables are completed on time and to the highest standard
• Coordinate with external suppliers, contractors, venues, and service providers to secure competitive pricing and quality service delivery
• Oversee on-site event management, including setup, registration, technical coordination, and troubleshooting to ensure seamless event execution
• Lead and supervise event team members and external staff during conferences and events
• Conduct post-event evaluations and produce detailed reports on event outcomes, attendee feedback, and financial performance
• Identify opportunities to enhance event experiences and implement continuous improvement initiatives
• Maintain detailed records and documentation for all events, including contracts, budgets, communications, and vendor information

What we're looking for

• Proven experience of 3+ years in event management, conference coordination, or a similar role within the events industry
• Strong project management skills with the ability to manage multiple events simultaneously and meet tight deadlines
• Excellent communication and interpersonal skills, with the ability to liaise effectively with clients, suppliers, and internal teams
• Demonstrated experience in budget management and cost control
• Knowledge of event management software and Microsoft Office Suite
• Outstanding organisational and attention to detail with the ability to anticipate and resolve issues proactively
• Creative problem-solving skills and the ability to adapt to changing circumstances
• A flexible approach with the ability to work extended hours when required, particularly around event dates
• Strong negotiation and vendor management experience
• Preferred: Experience in conference management, corporate events, or large-scale public events
• Preferred: Knowledge of event technology platforms - EventsAir, WordPress, InDesign

What we offer

At All Occasions Group, we value our team members and believe in creating an enjoyable and supportive workplace. We offer a competitive full-time salary package commensurate with experience and qualifications. Our benefits include opportunities for professional development and training, exposure to diverse and interesting event projects, a collaborative team environment where your ideas are valued, and the satisfaction of delivering exceptional experiences for our clients. We encourage a healthy work-life balance and provide flexibility where possible around event commitments. Join us and become part of a company where your creativity and expertise truly make a difference.