Conference And Event Organizer

Tasmania; Greater Shepparton; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Parklake Hotel is seeking an experienced Conference and Event Organiser to promote and coordinate our conference and event facilities from first enquiry through to delivery, working with clients, suppliers and every department in the hotel.

You will coordinate services, negotiate costs within budget, prepare quotations and contracts, and oversee marketing and event orders to maximise revenue and profitability.

Qualifications

• Minimum qualification in hospitality or events management with relevant experience.
• Experience in coordinating conferences, events, functions or similar services.
• Strong client-facing, selling and negotiation skills; able to manage multiple stakeholders.

Responsibilities

• Promote and coordinate conference, convention and event facilities to generate business.
• Respond to enquiries, meet clients to discuss needs and present options.
• Arrange services including catering, AV, accommodation and transport; manage registrations.

Skills

Conferences & events

Sales & client relations

Negotiation

Communication

Attention to detail

Planning & organisation

OH&S knowledge

Education

Certificate III in Hospitality

Diploma of Event Management

Tools

Microsoft Office

PMS / reservations systems

Job description

Job Description

We are seeking an experienced and motivated Conference and Event Organiser to join our team. Reporting to the General Manager and Food and Beverage Manager, you will promote and coordinate our conference and event facilities from first enquiry through to successful delivery, working closely with clients, suppliers and every department in the hotel.

• Promote the hotel's conference, convention and event facilities to prospective clients and generate new business.
• Respond to enquiries regarding services and costs, and meet with clients to discuss their needs and present package options.
• Arrange and coordinate services including conference facilities, catering, signage, displays, audiovisual equipment, accommodation, transport and social events, and organise participant registration.
• Negotiate the type and cost of services to be provided within budget.
• Prepare quotations, contracts and event orders, and coordinate their delivery across all departments.
• Organise and coordinate the marketing and promotion of events, functions and conferences.
• Oversee work performed by contractors and suppliers and report on variations to work orders.
• Maximise the utilisation of facilities and improve the revenue and profitability of the conferencing and events operation.
• Deliver outstanding client service and resolve client concerns quickly and professionally.

About the Employer

Parklake Hotel is a full-service property in the heart of Shepparton, offering quality accommodation, dining, and one of the region's leading conferencing and events venues. We host conferences, conventions, weddings, corporate functions and social events, and pride ourselves on delivering memorable experiences for every guest.

About the Candidate

• Certificate III in Hospitality, a Diploma of Event Management, or equivalent qualification and/or relevant experience.
• Demonstrated experience in conferences and events, functions, food and beverage, front office or sales.
• Strong selling, negotiation and client-relationship skills.
• Excellent written and verbal communication and attention to detail.
• Proficiency with Microsoft Office and property management / reservations systems.
• Sound planning and organisational skills, with the ability to manage multiple events and work under minimum supervision.
• Knowledge of Occupational Health and Safety requirements.