Commercial Coordinator

1300TempFence; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Ready Industries is seeking a Commercial Coordinator to manage our national property and fleet portfolio, coordinating leases, renewals, and fleet operations across about 24 sites and 140 vehicles. You’ll work with landlords, agents, and internal teams to optimise costs and processes.

Reporting to the Commercial Manager, you’ll gain exposure to budgeting, procurement and commercial projects, with opportunities to grow responsibilities as you develop your career.

Qualifications

• Experience in commercial property, leasing, facilities, fleet or related coordination roles.
• Strong organisational skills with the ability to manage multiple deadlines.
• Confidence working with internal and external stakeholders.
• Excellent record-keeping and attention to detail.
• Commercial awareness and interest in negotiation skills.
• Exposure to budgeting, forecasting, cost management or financial analysis is advantageous.
• Strong Excel and general systems capability.
• Clear written and verbal communication skills.
• Interest in technology, automation, AI and process improvement.
• Willingness to learn across different areas of commercial operations.
• A tertiary qualification in property, commerce, business or related discipline is desirable but not essential when you have relevant practical experience.
• Experience with commercial leases, rent reviews, outgoings, options, bank guarantees or make-good obligations will be highly regarded.

Responsibilities

• Coordinate lease obligations and key dates across national property portfolio.
• Maintain lease documentation, property records and key-date registers.
• Support lease renewals, new sites, expansions, subleases and exits.
• Liaise with landlords, commercial agents and external legal advisers.
• Assist with rent reviews, outgoings, bank guarantees and lease requirements.
• Prepare property information, market comparisons and rent benchmarking.
• Coordinate warehouse and yard relocations, closures and site works.
• Identify opportunities to improve property utilisation and manage costs.
• Support day-to-day management of the fleet of ~140 vehicles.
• Coordinate vehicle additions, driver allocations, fuel cards, registrations and GPS/telematics.
• Assist with procurement from specification to delivery.
• Liaise with fleet providers, dealerships, and suppliers.
• Maintain fleet information across systems.
• Assist with occupancy, fleet and fixed-asset budgets.
• Support financial forecasting and reporting with Finance.
• Contribute to commercial projects and procurement activities.
• Identify opportunities to simplify and improve processes.
• Support the development of scalable property and fleet systems.
• Explore technology, automation and AI to improve efficiency and reporting.

Skills

Excel

Commercial awareness

Stakeholder management

Education

Bachelor-level qualification in property, commerce, business or related

Tools

GPS/telematics

Job description

We're Ready Industries, home to 1300TempFence, 1300SiteCam, 1300Hoarding and Australia's leading site service brands.

We're looking for an organised and commercially minded Commercial Coordinator to join our team and support the management of our national property and fleet portfolio.

Reporting to the Commercial Manager, you'll work across approximately 24 industrial warehouse and yard sites and a national fleet of approximately 140 light and heavy vehicles.

This is a varied coordination role where you'll work with internal teams, landlords, property agents, legal advisers, fleet providers, dealerships and suppliers. You'll gain exposure across property, leasing, fleet, procurement, budgeting and broader commercial projects.

For someone looking to develop their commercial career, this is an opportunity to build broad experience and take on greater responsibility as your knowledge and capability grow.

Key Responsibilities

Property & Leasing

• Coordinate lease obligations and key dates across our national property portfolio.
• Maintain lease documentation, property records and key-date registers.
• Support lease renewals, new sites, expansions, subleases and exits.
• Liaise with landlords, commercial agents and external legal advisers.
• Assist with rent reviews, outgoings, bank guarantees and lease requirements.
• Prepare property information, market comparisons and rent benchmarking.
• Coordinate warehouse and yard relocations, closures and site works.
• Assist in identifying opportunities to improve property utilisation and manage costs.

Fleet & Vehicle Coordination

• Support the day-to-day management of approximately 140 light and heavy vehicles.
• Coordinate vehicle additions, driver allocations, fuel cards, registrations and GPS/telematics.
• Assist with vehicle and plant procurement from specification through to delivery.
• Liaise with fleet providers, dealerships, truck builders and suppliers.
• Administer subcontractor truck purchase and leasing agreements.
• Coordinate subcontractor vehicle costs, insurance, registrations and other recoveries.
• Maintain accurate and up-to-date fleet information across company and provider systems.

Budgeting & Commercial Support

• Assist with occupancy, fleet and fixed-asset budgets.
• Maintain accurate information to support forecasting and financial reporting.
• Work closely with Finance on reconciliations and cost allocations.
• Support the Commercial Manager with commercial projects and initiatives.
• Assist with procurement and supplier management activities.

Process Improvement

• Identify opportunities to simplify and improve commercial processes.
• Help develop more consistent and scalable property and fleet systems.
• Explore the use of technology, automation and AI to improve efficiency and accuracy.
• Support improved reporting and visibility across property and fleet activities.

About You

We're looking for someone who is highly organised, commercially curious and comfortable coordinating multiple priorities and stakeholders.

You may already have experience within property, leasing, facilities, fleet or commercial operations, or you may have developed strong coordination and commercial skills in a related environment and be looking to broaden your experience.

You'll ideally bring:

• Experience in commercial property, leasing, facilities, fleet, procurement, commercial operations or a similar coordination role.
• Strong organisational skills with the ability to manage multiple deadlines.
• Confidence working with internal and external stakeholders.
• Strong attention to detail and accurate record management.
• Commercial awareness and an interest in developing negotiation skills.
• Exposure to budgeting, forecasting, cost management or financial analysis is advantageous.
• Strong Excel and general systems capability.
• Clear written and verbal communication skills.
• An interest in technology, automation, AI and process improvement.
• A willingness to learn and develop across different areas of commercial operations.
• A tertiary qualification in property, commerce, business or a related discipline is desirable but not essential where you have relevant practical experience.
• Experience with commercial leases, including rent reviews, outgoings, options, bank guarantees or make-good obligations, will be highly regarded.

Why Join Us?

At Ready Industries, our purpose is simple: Providing Peace of Mind.

This is a unique opportunity to gain broad commercial exposure rather than being limited to one area of the business.

We offer

• Exposure across property, fleet, procurement and commercial operations.
• Work across a national portfolio of approximately 24 sites.
• Gain experience managing a fleet of approximately 140 vehicles.
• Work directly with and learn from our Commercial Manager.
• Opportunity to develop your commercial and negotiation capability.
• Get involved in technology, automation and process improvement projects.
• Genuine opportunity to take on greater responsibility as you develop.
• Career opportunities within a growing national organisation.

About Us

Ready Industries is a proudly Australian family-owned business with more than 25 years of industry experience. Our businesses include 1300TempFence, 1300SiteCam, 1300Hoarding and SiteHQ, providing leading site solutions across Australia and New Zealand.

We support customers across infrastructure, civil, commercial, industrial, residential and major events with reliable products backed by exceptional service.

Our Mission

We are READY to lead by offering solutions and value, SET to achieve sustainable, profitable growth by investing in our people, products and processes so that we can GO out there and deliver the best customer experience.

If you're commercially minded, highly organised and looking for an opportunity to develop broad experience across property, fleet and commercial operations, we'd love to hear from you.