Club Membership & Development Coordinator

McCrae Yacht Club; City of Melbourne; On-site; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Flexible part-time hours

Volunteer-driven community

Job summary

McCrae Yacht Club is seeking a proactive, organised individual to support growth, enhance member experience and strengthen community connections in a flexible, part-time role.

Working with leadership and volunteers, you will manage membership processes, sponsorships, clubhouse hire, communications and grants while delivering onsite events, including on Saturdays, to support the club’s activities and community engagement.

Qualifications

• Strong organisation and attention to detail with ability to balance priorities.
• Excellent written and verbal communication and relationship-building skills.
• Experience in sponsorship, partnerships, fundraising or business development is desirable.
• Proven ability to develop and deliver sponsorship/partnership proposals.

Responsibilities

• Coordinate membership onboarding, renewals, communications and fee collection.
• Identify and pursue local sponsors and community partners; prepare sponsorship proposals.
• Administer clubhouse hire enquiries, bookings and event coordination on site.
• Maintain website, social media and communications promoting programs, events and achievements.
• Build relationships with schools, community groups and organisations to promote the club.

Skills

Organisation

Communication

Relationship-building

Proactive initiative

Event coordination

Tools

CRM / Membership database

Club Sailing Manager

Website/content management

Job description

Club Membership & Development Coordinator

McCrae Yacht Club is seeking a proactive, organised and community-minded person to support the club's growth, strengthen its member experience and build stronger connections across the local community.

Working closely with the Commodore, General Committee and club volunteers, this varied, hands-on role spans membership, sponsorship, clubhouse hire, communications, community engagement and grants. The club has an existing administrator responsible for routine administration; this is a specialised growth, engagement and delivery position.

Key Responsibilities

Membership Growth & Member Experience

• Coordinate membership enquiries, onboarding, renewals, communications, records, the online platform and fee collection processes.


• Develop practical initiatives to attract new members, improve engagement and strengthen membership retention.

Sponsorship & Partnerships

• Proactively identify, approach and follow up prospective local sponsors and community partners.


• Develop, present and submit professional sponsorship proposals and packages, manage agreed benefits and evaluate outcomes.

Clubhouse Hire & Function Delivery

• Administer clubhouse hire enquiries, bookings, agreements, scheduling, pricing and external liaison, coordinating bookings with club activities.


• Personally coordinate and deliver functions on site, including hirer welcome, access, setup, operational oversight, issue resolution, close-down and handover. Functions may occur during evenings or weekends.

Communications, Community Engagement & Grants

• Maintain the club's website, social media, digital screens and communication channels, promoting programs, racing, regattas, events and achievements.


• Build relationships with local schools, community groups, businesses and organisations and promote the club as a welcoming community hub.


• Identify suitable grant opportunities and prepare, submit and administer formal applications, including reporting and acquittals.

About You

• Strong organisation, initiative and attention to detail, with the flexibility to work independently and balance priorities.


• Excellent written and verbal communication, relationship-building and presentation skills, including confidence presenting opportunities to businesses, community stakeholders and large groups.


• Experience in sponsorship, sales, partnerships, fundraising or business development, with the willingness and confidence to follow up leads and actively pursue opportunities.


• Strong proposal‑writing skills, including the ability to prepare professional sponsorship, partnership, funding or grant proposals.


• Experience with a CRM, membership database or similar online platform, digital communications, website content and social media, plus the willingness to learn Club Sailing Manager and other club systems.


• The confidence and practical capability to personally coordinate and deliver clubhouse functions on site.


• A current Working with Children Check and satisfactory National Police Check, or the willingness to obtain both before commencing employment.

Highly Regarded

• Experience in a community, sporting, membership-based or not-for-profit organisation; grant administration experience; or an interest in sailing, sport and community participation.

Why join McCrae Yacht Club?

• A broad role with genuine scope to improve the club's member experience and community reach.


• Flexible part-time hours, and the opportunity to shape systems, communications and growth initiatives. Please note that this role requires the successful applicant to be able to work every Saturday (club race days).


• A welcoming bayside environment supported by committed volunteers and an active membership.