Clinical Trial Coordinator

AIM Research; Newcastle City Council; On-site; AUD 70,000 - 100,000; Full time

Job summary

AIM Research is seeking a Clinical Trial Coordinator for a full-time, on-site role in the Greater Newcastle Area. You will coordinate day-to-day trial activities, support protocol implementation, and ensure data integrity.

Responsibilities include scheduling, documentation, ethics submissions, and cross-functional communication with investigators, sponsors, and participants. A background in clinical research and strong organizational skills are essential.

Qualifications

• Clinical research expertise to support high-quality study conduct.
• Understanding of study Protocols and GCP-aligned procedures.
• Strong project management and coordination skills.
• Excellent communication with participants, investigators, sponsors, and teams.
• Attention to detail and meticulous data documentation.
• Ability to work in a fast-paced clinical environment.

Responsibilities

• Coordinate day-to-day clinical trial activities and visit scheduling.
• Maintain accurate study documentation and records in a timely manner.
• Support protocol implementation and ethics/regulatory submissions.
• Monitor data quality, timelines, and milestones; ensure GCP compliance.
• Facilitate communication among clinicians, sponsors, and participants.
• Assist with screening, enrollment, and preparation of study materials.

Skills

Clinical research

Regulatory knowledge

Project coordination

Communication skills

Attention to detail

Organizational skills

EDC systems

Data entry accuracy

Tools

EDC systems

Office software

Job description

Company Description AIM Research is a collaborative clinical research organization focused on advancing medicine through high-quality, cutting-edge clinical trials. Our multidisciplinary team of researchers, physicians, nurses, and support staff brings diverse expertise to ensure each study is conducted with rigor and care. Team members are united by a commitment to improving the lives of trial participants and contributing to the future of healthcare. AIM Research fosters an environment where professional growth, ethical practice, and patient-centered care are central to every project. Joining AIM Research means becoming part of a mission-driven community that values both scientific excellence and human impact.

Role Description The Clinical Trial Coordinator is a full-time, on-site role based in the Greater Newcastle Area. This position is responsible for coordinating day-to-day clinical trial activities, including participant scheduling, visit coordination, and maintaining accurate study documentation and records. The Clinical Trial Coordinator supports investigators with protocol implementation, assists with ethics and regulatory submissions, and ensures adherence to Good Clinical Practice (GCP) and site procedures. Daily tasks include managing case report forms, tracking timelines and milestones, monitoring data quality, and facilitating communication among clinical staff, sponsors, and participants. The role also involves assisting with screening and enrollment, preparing study materials, maintaining trial supplies, and contributing to efficient, participant-focused trial operations.

Qualifications

• Clinical research expertise, including strong skills in Clinical Trials and Research to support high-quality study conduct.
• Protocol and regulatory skills, with the ability to understand, implement, and adhere to study Protocol and GCP-aligned procedures.
• Project coordination abilities, including Project Management skills to oversee timelines, deliverables, and site-level trial activities.
• Communication skills, with clear, professional Communication across participants, investigators, sponsors, and internal teams.
• Relevant healthcare or science background (e.g., nursing, allied health, life sciences) and prior experience in clinical research preferred.
• Strong attention to detail, organizational skills, and accuracy in data entry and documentation.
• Comfort working in a fast-paced clinical environment, with the ability to prioritize and manage multiple studies or tasks.
• Proficiency with electronic data capture systems, basic office software, and standard clinical documentation tools.
• Commitment to ethical research, participant safety, and maintaining confidentiality at all times.