Client Services Representative - ARH Essendon

Greencross Pet Wellness Company; City of Melbourne; On-site; AUD 34,000 - 44,000; Full time

Benefits offered by this job

Discounts on Hills products

Discounts at Petbarn stores

On-site discounts for Essendon Fields

Close proximity to public transport

Continuing education opportunities

Employee Assistance Program LifeWorks

Job summary

Greencross Pet Wellness Company’s Animal Referral Hospital Essendon Fields is seeking a friendly Customer Care Representative to support clients, referring veterinarians and our veterinary team in a fast-paced hospital environment.

This role offers part-time, full-time or casual options; you will greet clients, manage high inbound calls and emails, schedule appointments, process invoices and payments, and maintain accurate records while upholding the hospital’s compassionate values.

Qualifications

• Minimum 2 years' experience in fast-paced reception or front-of-house role, preferably veterinary/healthcare.
• Ability to multitask and stay calm under pressure with high call volumes.
• Proficiency in Microsoft 365 (MS Word/Excel/Outlook).
• Strong data entry and attention to detail.

Responsibilities

• Greet and assist clients in a professional, timely manner.
• Handle high volumes of inbound calls and manage the hospital email inbox.
• Coordinate appointments across departments and schedule bookings.
• Process invoicing and payments; handle 3rd party financing.
• Assist with insurance claims and maintain accurate records.
• Keep reception area clean and organised.

Skills

Customer service

Multitasking

Communication

MS 365

Tools

MS 365 Suite

Job description

• Casual

Job Description

Are you a people person, animal obsessed and thrive in a fast-paced environment? We are looking for afriendly face to join our team as aCustomer Care Representativeat Animal Referral Hospital Essendon Fields!

ARH Essendon Fields is a 24-hour multi-disciplinary specialist and emergency veterinary hospital located 8 km north-west of Melbourne's central business district. Our team of exceptional veterinarians, nurses, and support staff are committed to providing the highest quality emergency, medicine, surgical, oncology, ophthalmology and diagnostic animal services to the pet owners of Melbourne.

This role is available part-time, full-time or casual!

As part of the Customer Care team your duties will include:

• Greeting and assisting clients in a professional, timely and warm manner
• Handling high volumes of inbound calls efficiently
• Managing the hospital’s general email inbox
• Correspond with clients, referring veterinarians, 3rd party suppliers and other team members, ensuring to provide appropriate and pertinent information
• Discuss difficult topics with clients, such as aftercare options, euthanasia consent forms, and financial matters, in a compassionate and empathetic manner
• Schedule and manage appointments for each department
• Managing invoicing, payments (EFTPOS/credit card, direct debit), and processing 3rd party financing (VetPay, ZipPay, etc.)
• Processing insurance claims, including GapOnly claims, through the practice management software
• Entering and maintaining accurate and complete records and data related to patients and clients
• Maintain a consistently high level of organisation and cleanliness in the reception area
• Conduct oneself in a manner that uphold the values of ARH Essendon and the Greencross Pet Wellness Company

About You:

• The ideal candidate will have at least 2 years' experience in a fast-paced reception or front of house role in the veterinary industry, health care environment or similar
• Ability to efficiently manage and prioritize multiple tasks while maintaining composure under pressure, such as high call volumes, a crowded reception waiting room, and Level 1 presenting patients
• Tech-savvy with a proficiency in Microsoft 360
• A meticulous attention to detail and a commitment to accurate data entry
• Ability to effectively communicate with people from diverse backgrounds in a compassionate and empathic way
• Ability to handle challenging and/or demanding clients with tact and professionalism
• Enjoy working and being a part of a close-knit team
• Available to work a variety of shifts including days, weekends, and evening shifts (to 1:00am)
• Available to work over Public Holidays (Christmas, Easter, New Year's etc.)
• Experience with RxWorks is highly desirable but not essential as we will train the right candidate

This position offers an opportunity to work with some of the best clinicians in their field, in a professional and challenging yet enjoyable workplace.You can enjoy a competitive salary PLUS:

• Discounts onHills Products for your pet
• Discounts at our Petbarn stores
• Essendon Fields specific discounts including childcare, food, car servicing, beauty services, and gym memberships - combined with the convenience of having these facilities directly on-site
• Close proximity to public transport
• Access to a wealth of continuing education
• Free access to confidential Employee Assistance Program LifeWorks 24/7