Client & Operations Coordinator

Efficient Living; Australia; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Dog-friendly office

Flexible hours

Exposure across the business

Training and development

Job summary

Efficient Living is seeking a proactive administrator to keep our boutique sustainability consultancy running smoothly in Collaroy, NSW. You’ll be the friendly voice clients hear first, manage client records, quotes, and workflow setup, and keep day-to-day operations tidy.

Ideal candidates bring admin or reception experience, are comfortable with Microsoft 365, and can read basic architectural plans. You’ll work closely with marketing, sales and operations in a small team dedicated to

Qualifications

• Experience in admin, reception, coordination or customer service.
• Ability to read and understand basic architectural plans for homes/duplexes.
• Proficiency with Microsoft 365 tools (Outlook, Teams, SharePoint, OneDrive).
• Based in Collaroy, Australia with full working rights.

Responsibilities

• First point of contact for phone and email enquiries; be professional and warm.
• Set up new jobs in workflow software and keep client records accurate in the CRM.
• Follow up quotes and enquiries to ensure nothing slips through the cracks.
• Keep client folders and project information tidy and current for each job.
• Support the team with quotes, tenders, and day-to-day office operations.
• Assist marketing, sales, finance or operations as needed.
• Create social media posts and light website updates.
• Help foster a social, collaborative office culture.

Skills

Organisation

Customer service

Communication

Initiative

Team player

Tools

Microsoft 365

Outlook

Teams

SharePoint

OneDrive

Accelo

Job description

Efficient Living is seeking a proactive administrator to keep our boutique sustainability consultancy running smoothly in Collaroy, NSW. You’ll be the friendly voice clients hear first, manage client records, quotes, and workflow setup, and keep day-to-day operations tidy.

Ideal candidates bring admin or reception experience, are comfortable with Microsoft 365, and can read basic architectural plans. You’ll work closely with marketing, sales and operations in a small team dedicated to