Administrative Coordinator

Cross Sphere Partners; North Sydney Council; On-site; AUD 55,000 - 65,000; Full time

Job summary

Cross Sphere Partners in North Sydney, NSW, is seeking an entry-level Administrative Coordinator to provide essential office support under the Finance Manager. This role focuses on efficient office operations, client coordination, and streamlined processes.

You will support filing, data entry, onboarding, scheduling, and calendar management while learning in a fast-paced, client-focused environment.

Qualifications

• High school diploma or Certificate III/IV in Business Administration (or equivalent experience).
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and familiarity with shared drives (Google Workspace or SharePoint).
• Ability to multitask and prioritise in a service-driven environment.
• High attention to detail and organisational skills.
• Positive, professional attitude with a willingness to learn.

Responsibilities

• Coordinate daily office operations, including supplies, equipment maintenance, and reception coverage.
• Assist the Finance Manager with basic administrative tasks such as filing, data entry, and document preparation.
• Support client onboarding, service scheduling, and follow-up communications.
• Maintain internal records, staff directories, and shared calendars.
• Help prepare reports, presentations, and meeting minutes as required.
• Liaise with external vendors, landlords, and service providers regarding routine inquiries.
• Assist with basic invoicing support or purchase order tracking (training provided).

Skills

Communication

MS Office

Multitasking

Attention to detail

Education

High school diploma

Diploma in Admin

Tools

Microsoft Office

Google Workspace/SharePoint

Job description

Job Description

Job Title: Administrative Coordinator (Entry Level)

Location: North Sydney, NSW

Employment Type: Full-time, Permanent

Start Date: July 2026

Reporting Line: Finance Manager

About the Role

We are looking for a highly organised and personable entry-level Administrative Coordinator to join our service provider company. Working closely with and reporting to the Finance Manager, you will provide essential administrative support across office operations, client coordination, and internal processes. This role is perfect for a proactive early-career professional who thrives in a fast-paced, people-focused environment.

Key Responsibilities

• Coordinate daily office operations, including supplies, equipment maintenance, and reception coverage.
• Assist the Finance Manager with basic administrative tasks such as filing, data entry, and document preparation.
• Support client onboarding, service scheduling, and follow-up communications.
• Maintain internal records, staff directories, and shared calendars.
• Help prepare reports, presentations, and meeting minutes as required.
• Liaise with external vendors, landlords, and service providers regarding routine inquiries.
• Assist with basic invoicing support or purchase order tracking (training provided).

About You

• High school diploma or Certificate III/IV in Business Administration (or equivalent experience); Associate degree or higher is a plus.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with shared drives (e.g., Google Workspace or SharePoint).
• Ability to multitask and prioritise in a service-driven environment.
• High attention to detail and organisational skills.
• Positive, professional attitude with a willingness to learn.