Administrative Coordinator – Office Ops & Client Support

Cross Sphere Partners; North Sydney Council; On-site; AUD 50,000 - 60,000; Full time

Job summary

Cross Sphere Partners in Sydney is seeking an entry-level Administrative Coordinator to support office operations and client coordination under the Finance Manager. This permanent full-time role focuses on proactive administration and organised processes in a fast-paced environment.

You will assist with filing, data entry, scheduling, onboarding, and reporting while maintaining records, calendars, and communications.

Qualifications

• High school diploma or Certificate III/IV in Business Administration (or equivalent); Associate degree or higher is a plus
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with shared drives (Google Workspace or SharePoint)
• Ability to multitask and prioritise in a service-driven environment
• High attention to detail and organisational skills
• Positive, professional attitude with a willingness to learn

Responsibilities

• Coordinate daily office operations, including supplies, equipment maintenance, and reception coverage
• Assist the Finance Manager with basic administrative tasks such as filing, data entry, and document preparation
• Support client onboarding, service scheduling, and follow-up communications
• Maintain internal records, staff directories, and shared calendars
• Help prepare reports, presentations, and meeting minutes as required
• Liaise with external vendors, landlords, and service providers regarding routine inquiries
• Assist with basic invoicing support or purchase order tracking (training provided)

Skills

Strong communication

Microsoft Office

Multitasking

Attention to detail

Organisational skills

Education

High school diploma or Certificate III/IV in Business Administration

Tools

Google Workspace

SharePoint

Job description

Cross Sphere Partners in Sydney is seeking an entry-level Administrative Coordinator to support office operations and client coordination under the Finance Manager. This permanent full-time role focuses on proactive administration and organised processes in a fast-paced environment.

You will assist with filing, data entry, scheduling, onboarding, and reporting while maintaining records, calendars, and communications.