Civil & Landscape Estimator / Projects Administrator

Vine Civil Pty; Melbourne; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Supportive environment

Growth opportunities

Hands-on projects

Job summary

Vine Civil Pty is seeking an Estimator/Projects Administrator in Melbourne to support a dynamic project pipeline from quoting through to completion. This hybrid role focuses on accurate costing, organised documentation, and smooth delivery, reporting to the Director and project teams.

The successful candidate will read Civil and Landscape plans, liaise with suppliers, prepare tenders, and track progress across varied projects with a hands-on approach.

Qualifications

• Experience in estimating and/or project and tender administration.
• Strong attention to detail and time management skills.
• Ability to read and interpret Civil and Landscape construction plans.
• Ability to multitask and work independently.

Responsibilities

• Interpret plans and specifications and prepare accurate Bill of Quantities.
• Liaise with suppliers and subcontractors to obtain pricing and availability.
• Assist with preparing tender submissions.
• Assist with preparing contracts, purchase orders, and job documentation.
• Track project progress, variations, and timelines.
• Support scheduling, procurement, and project reporting.
• Maintain communication with clients, subcontractors, and internal teams.

Skills

Estimating experience

Tender administration

Attention to detail

Tools

Microsoft Office

Estimating software

Job description

About Us:

We’re a growing Civil and Landscape construction company based in Keilor East, servicing clients across Melbourne. We specialise in high-quality civil and landscape construction projects. With a friendly team culture and a focus on quality and efficiency, we’re looking for the right person to help us continue to grow.

About the Role:

We're seeking a driven, independent and highly organised Estimator/Projects Administrator to support our project pipeline from quoting through to completion. This hybrid role is ideal for someone who enjoys variety in their work and thrives in a dynamic, hands‑on environment. You'll work closely with the Director, General Manager and site teams to help ensure projects are accurately costed, well‑organised, and delivered smoothly.

Key Responsibilities:

• Interpret plans and specifications and prepare accurate Bill of Quantities


• Liaise with suppliers and subcontractors to obtain pricing and availability


• Assist with preparing tender submissions


• Assist with preparing contracts, purchase orders, and job documentation


• Track project progress, variations, and timelines


• Support scheduling, procurement, and project reporting


• Maintain communication with clients, subcontractors, and internal teams

What We’re Looking For:

• Experience in estimating and/or project and tender administration (preferred)


• Strong attention to detail and time management skills


• Ability to read and interpret Civil and Landscape construction plans


• Ability to multitask and work independently


• Solid computer skills, including Microsoft Office and estimating software


• Excellent communication and problem‑solving abilities

What We Offer:

• Competitive salary based on experience


• Supportive and flexible work environment


• Opportunities for growth and professional development


• Varied projects with a great team and a hands‑on role