CEO & Board Administration Officer

BDCU Limited; Bowral; On-site; AUD 52,000 - 68,000; Part time

Benefits offered by this job

Flexible 3-day week

Family friendly workplace

Job summary

BDCU Limited in Bowral is seeking a CEO & Board Administration Officer to support the CEO, Chair and directors. The role focuses on governance administration, minute taking, calendar management and compliance tasks within a 3‑day week.

Reporting to the CEO, you will coordinate board meetings, maintain policy registers and ensure timely governance deliverables. Flexibility for early morning and evening meetings is required, with a strong emphasis on discretion and stakeholder management.

Qualifications

• C‑Suite executive assistance experience or exposure to Company Secretary responsibilities.
• Proven ability to manage board papers, minutes and governance calendars with discretion.
• Strong stakeholder management skills and experience supporting directors and executives.

Responsibilities

• Oversee CEO & Board administrative tasks in consultation with the CEO and Chair.
• Coordinate Board calendar, meetings, compliance and engagement activities.
• Prepare and support board meetings and sub-committee meetings; take minutes and track actions.
• Administer document systems including SharePoint and BoardTrac sites.
• Coordinate annual compliance and due diligence checks via Equifax portal.
• Maintain policy register and coordinate governance reviews.
• Coordinate board training and annual director review processes.
• Arrange board engagement events and strategy workshops.

Skills

C-suite support

Board governance liaison

Stakeholder management

Meeting minutes

Ethical discretion

Tools

SharePoint

BoardTrac

Job description

Work closely with the CEO & Board of a member-owned social enterprise to help build thriving communities through collective action.

BDCU is a profit-for-purpose business that is 100% owned by our members. We are a social enterprise who invests directly into our community. The BDCU Group operates across the Southern Highlands and Tablelands and includes The Collective Impact and Community Bank BDCU.

We have an immediate availability for a CEO & Board Administration Officer to work 3 days a week in our Bowral based team. Reporting to the CEO, this role provides administration, reporting and compliance support to the CEO, Chair and directors to ensure regular governance requirements are delivered.

Responsibilities

• Oversight and management of CEO & Board administrative tasks in consultation with the CEO and Chair.
• Coordination of Board calendar including meetings, compliance and engagement activities.
• Administration support for all Board meetings and Sub-Committee meetings including collation of meeting agenda and supporting documentation, attendance at all meetings, accurate minute taking and following up actions log.
• Administer document management systems including BoardTrac and Sharepoint sites.
• Coordinate annual compliance and due diligence checks via Equifax portal.
• Maintain policy register and coordinate Board governance and Franchise related policy reviews.
• Administer Board Training register and coordinate completion of annual board training requirements to meet AICD and compliance requirements.
• Coordinate annual director review process
• Coordinate Board engagement events and activities including strategy workshops, annual dinner and volunteering activities.

Ideal Candidate

• C‑Suite Executive Assistant experience and/or exposure to Company Secretary responsibilities.
• Flexibility to attend early morning and evening meetings within the 3 days allocated hours.
• Excellent stakeholder management and experience working closely with directors and executives.
• Proven experience managing C Suite administration and compliance tasks including meeting minutes, board papers and calendar management.
• The highest level of ethical standards and discretion.
• Experience using Sharepoint, BoardTrac or similar document sharing software.

The position is for 3-day equivalent (22.8 hours/week) and must be available to work Thursday, with flexibility regarding the other two days. Essential to this role is availability to attend early morning meetings from 7am and some evening meetings commencing at 5pm. However, these hours are included in the weekly hours with start and end times adjusted to accommodate meeting times.

As part of a small and busy team, you'll be comfortable working independently, have strong commercial acumen and understand the importance of good governance in the context of a member-owned social enterprise.

At BDCU we value treating people with care and respect, having an impact for good, being bold and putting local first. We are a family friendly business and support diversity in our workplace.