Centre Coordination Officer

Manufacturing Skills Queensland; Maryborough; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Travel opportunities

Job summary

Manufacturing Skills Queensland, Maryborough Centre of Excellence, is seeking a Centre Coordination Officer to provide on-site administrative, engagement, and event coordination support to ensure smooth operations.

You will manage bookings, support stakeholder engagement, draft promotional content with MSQ Communications, handle procurement and records, and assist with safety compliance and reporting, with occasional travel to Brisbane.

Qualifications

• Customer service orientation with stakeholder relationship-building.
• Experience coordinating events and supporting business development.
• Finance and procurement administration experience including PO tracking and invoicing.
• Proficiency in Microsoft Office and office management databases.
• Strong organisational skills and ability to multitask under minimal supervision.
• Excellent written communication and attention to detail.

Responsibilities

• Provide administrative and customer service support to visitors and inquiries, manage bookings and day-to-day operations.
• Coordinate Centre events, training, site visits, catering, and calendar planning.
• Support stakeholder invitations, site visits, meetings, and follow-up activities.
• Draft promotional content and EDM in collaboration with MSQ communications team.
• Handle purchase orders, invoices, quotes, and documentation.
• Provide secretariat support for meetings, including agenda and minute-taking.

Skills

Customer service

Event coordination

Finance & procurement

Microsoft Office

Office databases

Communication

Education

Tertiary qualifications in business administration / marketing

Tools

Social media editing

Website editing

Event management software

Job description

Manufacturing Skills Queensland – Maryborough QLD

Our Centre Coordination Officer is responsible for providing vital onsite administrative, engagement, and event coordination support to ensure the smooth operation of our Manufacturing Centre of Excellence (CoE) in Maryborough.

What you will do

• Provide administrative and customer service support, acting as the primary point of contact for visitors and enquiries, managing facility bookings, records, and day-to-day Centre operations.

• Maintain practical logistics for Centre events, training, and site visits, including room preparation, catering, resource allocation, and maintaining the forward-activities calendar.

• Support business development and local community engagement by coordinating stakeholder invitations, site visits, meeting arrangements, and follow-up activities.

• Draft local promotional materials, social media, electronic direct mail (EDM), and marketing content in collaboration with the MSQ communications team.

• Administer financial and procurement processes, including purchase order tracking, invoice processing, quotation requests, and compiling documentation.

• Provide secretariat support for meetings and forums, including agenda preparation, minute-taking, and tracking action items.

• Assist with project and contract administration, tracking program activity and compiling operational reports for management.

• Support site safety compliance through visitor sign‑ins, induction coordination, attendance tracking, and undertake an Emergency Control Organisation role (once trained and appointed).

• Work flexibly across internal teams to support the delivery of MSQ projects and programs, carrying out other duties as reasonably directed.

Who we are looking for

• People‑focused communication skills with a proven ability to deliver excellent customer service and build relationships across a broad range of stakeholders.

• Direct experience coordinating events, supporting business development, and producing promotional content across digital channels, including social media and website editing.

• Practical finance and procurement administration skills and experience, including invoice processing, purchase order management, maintaining office systems and databases.

• Proficiency across the Microsoft Office Suite, office management databases, and digital tools for event management, marketing, and communications.

• Strong organisational and multi‑tasking skills, with a proactive approach to managing competing priorities, meeting tight deadlines, and working effectively under minimal supervision.

• Excellent written communication skills with strong attention to detail, ensuring high‑quality, professional documentation and correspondence in line with MSQ standards.

• A positive, adaptable, and proactive work ethic with a demonstrated ability to work effectively both independently and as part of a dynamic and geographically dispersed team.

• Relevant tertiary qualifications or equivalent industry experience in business administration, event coordination or marketing.

• A current driver’s licence and a willingness to travel as required.

What we do

Manufacturing Skills Queensland (MSQ) is an independent, not‑for‑profit industry body established by the Queensland Government. Our primary mandate is to strengthen and grow Queensland's manufacturing sector, creating secure local jobs, and preparing Queenslanders for work in the sector.

Benefits of working for us

Working for MSQ means you will be working for an employer who offers a unique opportunity to undertake an exciting position based at our Centre of Excellence, Maryborough, Fraser Coast with some occasional travel including to our office in Brisbane.