Casual Front Desk & Admin Assistant — 2-4 Days/Week

Aspiring Minds Child Psychology; Sydney; On-site; AUD 34,000 - 41,000; Part time

Job summary

Aspiring Minds Child Psychology in Neutral Bay NSW is seeking a Casual Receptionist / Administrative Assistant to support clinicians and the daily operations. The role involves welcoming clients, handling phone and email enquiries, scheduling appointments, and assisting with billing.

You will contribute to a friendly, efficient front desk environment. Training is provided; prior experience in health care or administrative roles is an advantage.

Qualifications

• Manage clinician’s consulting days including welcoming clients at reception, responding to phone/email enquiries, organising billing, and appointment scheduling.
• Provide brief descriptions of services, accurate quotes for the services, advise billing policy and out-of-pocket fees.
• Reconciling payments, manage billing and chase outstanding accounts.
• Overseeing all duties related to the daily operation and administrative procedures of the practice, including administrative support for the Director and clinicians (e.g., document handling), and ensuring the practice is clean, orderly, and well stocked with the essential supplies.
• Assisting in facilitating marketing strategies and campaigns (e.g., networking with GPs, other health professionals and their staff).
• Previous experience working in a health care practice and/or in administrative roles will be an advantage. Training for the role is provided. This position is ideal for psychology students seeking exposure to work experience in a psychological practice, and/or those with experience in similar roles who are seeking casual work for 2 to 4 days per week.
• Applicants must have demonstrated computer literacy in Microsoft Suite, Google drive and EFTPOS machines. Zanda (PowerDiary) experience is preferred, but not essential. Applicants must have unconditional eligibility to work in Australia (permanent resident or citizen).
• Hours include shifts on Monday - Friday within business hours (9 am – 5 pm). Role currently offered is for 2 to 4 half- or full-day shifts per week (rostered on as-needed basis). We are looking for a candidate with minimum 12-month commitment, first shifts commencing early December 2026.

Job description

Aspiring Minds Child Psychology in Neutral Bay NSW is seeking a Casual Receptionist / Administrative Assistant to support clinicians and the daily operations. The role involves welcoming clients, handling phone and email enquiries, scheduling appointments, and assisting with billing.

You will contribute to a friendly, efficient front desk environment. Training is provided; prior experience in health care or administrative roles is an advantage.