Buying Admin & Coordination Specialist

Frontline Retail Wa; City Of Kwinana; On-site; AUD 55,000 - 75,000; Full time

Job summary

Frontline Retail WA in Bibra Lake is seeking a meticulous Buying Admin to support our growing homewares and furniture team. You will keep buying administration accurate, coordinate supplier communications, and ensure key deadlines are tracked and met.

Working closely with the Senior Buyer and logistics teams, you will maintain the buy plan in real time, flag discrepancies, manage supplier data, and help keep product information up to date.

Qualifications

• Strong Excel and spreadsheet skills.
• Excellent attention to detail and accuracy.
• Strong administration and coordination capabilities.
• The ability to manage multiple suppliers, deadlines and priorities simultaneously.
• Confidence communicating with suppliers and following up on outstanding actions.
• A proactive approach, you won't wait to be asked to chase something that needs attention.
• Strong written and verbal communication skills.
• Previous experience in retail, wholesale buying, merchandising or supply chain administration is highly regarded.
• Furniture or homewares experience is advantageous, but not essential.

Responsibilities

• Maintaining the buy plan in real time as orders, pricing and product status change.
• Identifying and flagging discrepancies, missing information and duplicated entries.
• Liaising with suppliers regarding production status, shipping dates and sample approvals.
• Maintaining shipping schedules and critical path trackers.
• Keeping Warehouse and Logistics teams updated on upcoming deliveries.
• Processing approved deposits and purchase orders.
• Tracking supplier payments and escalating any potential deadline risks.
• Logging incoming samples and coordinating approvals with the Senior Buyer and Creative Director.
• Maintaining accurate sample status records across active suppliers.
• Supporting product compliance data collection, including weights, dimensions and care instructions.
• Assisting with the distribution of relevant product and furniture safety requirements to suppliers.
• Coordinating weekly buying and supplier production meetings, including preparation of meeting materials.
• Tracking meeting actions through to completion.
• Managing supplier invoices and documentation.
• Supporting product naming and PDP/Figma updates in collaboration with the Ecommerce team.

Skills

Excel & spreadsheets

Attention to detail

Administration

Coordination

Supplier communication

Multitasking

Communication skills

Job description

Frontline Retail WA in Bibra Lake is seeking a meticulous Buying Admin to support our growing homewares and furniture team. You will keep buying administration accurate, coordinate supplier communications, and ensure key deadlines are tracked and met.

Working closely with the Senior Buyer and logistics teams, you will maintain the buy plan in real time, flag discrepancies, manage supplier data, and help keep product information up to date.