Business Support Officer

I Work For Sa; Adelaide; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

The Business Support Officer (BSO) is responsible for the provision of high quality, professional, confidential and responsive executive support and administrative services to support the functions of the Governance team. The BSO is required to work in a high demand, fast paced environment and be capable of juggling multiple priorities and business deliverables at any given time across the directorate.

You will hold the following responsibilities: Attend to and monitor incoming enquiries by

Qualifications

• Proven experience providing executive support services.
• Experience coordinating executive level committee meetings (agenda, minute taking, follow up).
• Experience coordinating a range of confidential and responsive administration services.

Responsibilities

• Attend to and monitor incoming enquiries by telephone, email and letter
• Assist with the collation and coordination of briefings and presentations.
• Oversee the coordination of agendas and papers for governance and leadership level meetings, as well as recording and follow-up on action items in a timely manner.
• Assist with the collation and coordination of reports related to business deliverables.

Skills

Executive support

Diary management

Agenda coordination

Minutes taking

Report coordination

Job description

Department for Housing and Urban Development

Job reference: 862028
Location: 5000 - ADELAIDE
Job status: Ongoing
Eligibility: Open to Everyone

Who are we:

Our department’s primary objective is the delivery of homes andhousing options for South Australians. In response to the nationalhousing crisis, we are committed to accelerating the build of adiverse range of housing options. We strive to find solutions tothe urgent demand for housing security.

Our mission focuses on coordinating various portfolios relatedto housing, housing infrastructure, urban development, andplanning. By ensuring sound decisions and efficient management, westrive to create sustainable, well-planned communities offeringsafe and affordable housing options.

Join us in our endeavour to address one of the most pressingchallenges of our time and make a tangible difference in the livesof our community.

The Role:

The Business Support Officer (BSO) is responsible for theprovision of high quality, professional, confidential andresponsive executive support and administrative services to supportthe functions of the Governance team. The BSO is required to workin a high demand, fast paced environment and be capable of jugglingmultiple priorities and business deliverables at any given timeacross the directorate You will hold the followingresponsibilities:

• Attend to and monitor incoming enquiries by telephone,email and letter
• Assist with the collation and coordination of briefings andpresentations.
• Oversee the coordination of agendas and papers forgovernance and leadership level meetings, as well as recordingand follow-up on action items in a timely manner.
• Assist with the collation and coordination of reportsrelated to business deliverables

About You:

To be successful in this position, you must be able todemonstrate experience across the following key capabilities:

• Proven experience in providing executive support services,including telephone screening, diary and inbox management.
• Experience in coordination of executive level committeemeetings (agenda / minute taking and follow up / coordinationof action items).
• Demonstrated experience coordinating the provision of arange of confidential and responsive administrationservices.
• Including high level accurate quality control / editingfunctions of department and Cabinet documentation.
• Preparation / drafting of correspondence and briefings toexecutive and key stakeholders.

Special Conditions:

Successful applicants will be required to obtain a satisfactory Department of Human Services Criminal History Check or National Police Check prior to employment.

Flexibility Statement

The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.