Business Support Coordinator - Fixed Term Contract

GHD Group; City of Brisbane; On-site; AUD 65,000 - 86,000; Full time

Job summary

GHD is seeking a proactive Business Support Coordinator for a 9-month fixed-term contract in our Brisbane office. You will play a key role in administrative support, document quality, and coordination across business groups and shared services.

The role involves proposal support, stakeholder liaison, and discreet handling of sensitive information. You will utilise MS Office tools and AI-assisted workflows to improve efficiency while maintaining high presentation standards and timely delivery

Qualifications

• Demonstrated experience in a business or administrative support role.
• Experience supporting multiple stakeholders and projects.

Responsibilities

• Provide proactive administration and event coordination support to business groups and shared service teams.
• Support proposal submissions and client-facing materials.
• Act as a reliable point of contact for internal stakeholders and follow up actions.
• Handle confidential information with discretion and professionalism.
• Suggest improvements to business support processes and document quality.
• Assist with reception coverage and general office administration tasks.

Skills

Organised

Attention to detail

Communication

Independent working

Discretion

Proactive mindset

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

AI tools

Job description

Business Support Coordinator - Fixed Term Contract

At GHD, we don't just believe in the power of commitment, we live and breathe it every day.

That's why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.

Who are we looking for?

Are you an organised and proactive professional ready to take the next step in business support? We are seeking an experienced Business Support Coordinator to join our Queensland Business Services team on a 9-month fixed-term contract. Based in our Brisbane office, this role offers a wide range of administration, and isan integral role in supporting our people, projects, and operations while working in a supportive and collaborative environment.

Working closely with the Brisbane team, this diverse position has great variety and will see you involved in:

• Providing proactive administration and event coordination support to business groups, and shared service teams
• Responsible for proof reading, formatting, collating information and quality checks of documents in line with GHD's style guides

Supporting proposal submissions and business development activities, including staff CVs, pen pictures and client-facing materials

Acting as a reliable point of support and coordination for internal stakeholders and assisting with the timely follow-up of actions and information

Handling confidential and commercially sensitive information with discretion and professionalism

Contributing ideas to improve business support processes, document quality and ways of working

Assisting with reception coverage and general office administration tasks as required

What you will bring to the team:

Demonstrated experience in a business or administrative support role, ideally with people/HR administrative experience

Intermediate to advanced proficiency in Microsoft Word, PowerPoint, Excel and Outlook, with a strong focus on accuracy and professional presentation

Confidence using technology and AI tools to improve efficiency, quality and productivity

Ability to work independently, exercise sound judgement and manage multiple priorities and competing deadlines

Excellent written and verbal communication skills, with strong attention to detail

A proactive, solutions-focused approach and willingness to take ownership

A high level of professionalism, discretion and reliability

GHD is an equal opportunity employer, and we want everyone to be able to fully participate in our recruitment process. We value a diverse workforce and an inclusive culture. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities.

GHD embraces a range of flexible work practices to create a work environment focused on well-being, flexibility and productivity where our people can thrive.

We respectfully ask that no agency resumes be presented at this stage.