Business Support Coordinator - Fixed Term Contract

GHD; City of Brisbane; Hybrid; AUD 65,000 - 75,000; Full time

Job summary

GHD is seeking a Business Support Coordinator for a 9-month fixed-term contract in Brisbane. The role covers administration, document quality checks, and coordinating events for the Queensland Business Services team.

You will support proposals and client materials, manage confidential information with discretion, and help optimise office processes while collaborating with cross-functional stakeholders in a hybrid Brisbane environment.

Qualifications

• Demonstrated experience in a business or administrative support role
• Strong MS Word/Excel/PowerPoint skills with accuracy and presentation
• Comfort using AI tools to improve efficiency and productivity
• Able to manage multiple priorities with discretion and professionalism

Responsibilities

• Provide proactive administration and event coordination support to business groups and shared service teams
• Proofreading, formatting, collating information and quality checks of documents per style guides
• Support proposal submissions and business development activities
• Act as a reliable point of support for internal stakeholders and follow up on actions
• Handle confidential information with discretion and professionalism
• Suggest improvements to business support processes and workflows
• Assist with reception coverage and general office administration

Skills

Microsoft Word

PowerPoint

Excel

Outlook

AI tools

Communication

Time management

Discretion

Microsoft Office

Tools

Microsoft Office

Job description

Business Support Coordinator - Fixed Term Contract

BRISBANE, QUEENSLAND, Australia (Hybrid)

Job Description

At GHD, we don't just believe in the power of commitment, we live and breathe it every day.
That's why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.
Who are we looking for?

Are you an organised and proactive professional ready to take the next step in business support? We are seeking an experienced Business Support Coordinator to join our Queensland Business Services team on a 9-month fixed-term contract. Based in our Brisbane office, this role offers a wide range of administration, and isan integral role in supporting our people, projects, and operations while working in a supportive and collaborative environment.
Working closely with the Brisbane team, this diverse position has great variety and will see you involved in:

• Providing proactive administration and event coordination support to business groups, and shared service teams
• Responsible for proof reading, formatting, collating information and quality checks of documents in line with GHD's style guides

Supporting proposal submissions and business development activities, including staff CVs, pen pictures and client-facing materials

Acting as a reliable point of support and coordination for internal stakeholders and assisting with the timely follow-up of actions and information

Handling confidential and commercially sensitive information with discretion and professionalism

Contributing ideas to improve business support processes, document quality and ways of working

Assisting with reception coverage and general office administration tasks as required

What you will bring to the team:

Demonstrated experience in a business or administrative support role, ideally with people/HR administrative experience

Intermediate to advanced proficiency in Microsoft Word, PowerPoint, Excel and Outlook, with a strong focus on accuracy and professional presentation

Confidence using technology and AI tools to improve efficiency, quality and productivity

Ability to work independently, exercise sound judgement and manage multiple priorities and competing deadlines

Excellent written and verbal communication skills, with strong attention to detail

A proactive, solutions-focused approach and willingness to take ownership

A high level of professionalism, discretion and reliability

GHD is an equal opportunity employer, and we want everyone to be able to fully participate in our recruitment process. We value a diverse workforce and an inclusive culture. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities.
GHD embraces a range of flexible work practices to create a work environment focused on well-being, flexibility and productivity where our people can thrive.
We respectfully ask that no agency resumes be presented at this stage.

#LI-HC1

About Us

Come together and make a meaningful impact. We bring our people together to create something bigger and solve some of the world's most complex problems. Come and experience the power of commitment and see strategy and ideas come to life when you join GHD. Let's drive real change. Our Pledge to You
At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. That’s why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today. See where your commitment could take you.
That’s the #PowerOfCommitment Who we are
GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.
The Power of Commitment is our brand promise. It’s what makes us different. We are bound to our stated vision and determination to address humanity’s most urgent needs: to make water, energy and urbanisation sustainable for generations to come.