Business Operations Manager

FLEET TRADES PTY LTD; Melbourne; On-site; AUD 110,000 - 140,000; Full time

Job summary

FLEET TRADES PTY LTD seeks an experienced Business Operations Manager for an initial 3-month temporary contract with strong potential to transition to a permanent full-time role in Melbourne. The role coordinates operations across finance, payroll, HR, procurement, and logistics, supporting the General Manager and reporting to board-level insights.

Key tasks include end-to-end payroll, STP reporting, accounts payable/receivable, bank reconciliations, HR administration, recruitment coordination,

Qualifications

• Advanced proficiency in Xero including payroll and receivables.
• Hands-on experience with HRIS platforms such as Employment Hero, KeyPay, BambooHR, or HRCentral.
• Experience with job management or ERP software and Microsoft Office (Excel, Word, Outlook).
• Comprehensive knowledge of Australian payroll, STP, Fair Work compliance, and superannuation obligations.
• At least five years of senior operational, bookkeeping, or business management experience in a fast-paced environment.

Responsibilities

• Coordinate operations with the General Manager and act as central point for finance administration, payroll, compliance, HR, import logistics, procurement and job workflow management.
• Manage invoicing, statements, debtor follow-up, accounts payable, supplier invoices, expenses, and payment prep.
• Complete daily and monthly bank reconciliations and maintain financial records in Xero.
• Oversee payroll, STP reporting, Fair Work adherence, and superannuation payments.
• Administer leave, employee records, onboarding and offboarding across HR and ERP systems.
• Coordinate recruitment activities, including job boards and interview scheduling.
• Support purchasing, raise POs, and manage freight forwarder relationships; track domestic freight and courier shipments.
• Manage supplier communications, stock control, and trade terms; maintain job management system data.

Skills

Xero proficiency

Payroll experience

HRIS platforms

ERP / job management software

Microsoft Office (Excel, Word, Outlook

Tools

Xero

Employment Hero

KeyPay

BambooHR

HRCentral

Microsoft Office

Job description

Business Operations Manager (3-Month Temporary Role – Potential to Transition to Full-Time)

About the role We are seeking an experienced Business Operations Manager for an initial 3-month temporary contract, with strong potential to transition into a permanent full-time position.

In this role, you will serve to co-ordinate operations with the General Manager and serve as the central point of coordination across finance administration, payroll, compliance, human resources, import logistics, procurement, and job workflow management. You will take ownership of day-to-day operational risk,accuracy, and administration, enabling the General Manager to focus on strategic growth, business development, and board reporting.

Key responsibilities

Manage invoicing, customer statements, debtor follow-up, accounts payable, supplier invoices, credit card expenses, and payment preparation.

Complete daily and monthly bank reconciliations and maintain accurate financial records in Xero.

Manage end-to-end payroll, Single Touch Payroll reporting, Fair Work Award adherence, and statutory superannuation payments.

Administer leave applications, employee records, onboarding, and offboarding across HR, accounting,and job management systems.

Liaise with external HR advisers to resolve workforce and compliance matters.

Coordinate recruitment activities, including job boards, candidate communications, and interview scheduling.

Support purchasing, raise purchase orders, and manage freight forwarder relationships. Book, track,and dispatch domestic freight and courier shipments.

Manage supplier communications, purchasing, stock control, and trade terms.

Maintain job management systems, ensuring payment entries, variations, and status updates are accurate and current.

Audit, close out, and archive completed jobs following delivery and invoicing.

Provide practical administrative problem-solving and operational support to the General Manager.

What we're looking for

Immediate or short-notice availability for a 3-month temporary engagement, with openness to a permanent full-time transition.

Advanced proficiency in Xero, including accounts payable and receivable, bank reconciliation, payroll,and superannuation.

Hands-on experience with modern HRIS platforms such as Employment Hero, KeyPay, BambooHR, or HRCentral.

Experience with job management or ERP software and Microsoft Office, including Excel, Word, and Outlook.

At least five years of senior operational, bookkeeping, or business management experience in a varied,fast-paced environment.

Comprehensive knowledge of Australian payroll, Single Touch Payroll, Fair Work compliance, and superannuation obligations.

Experience coordinating import logistics, freight forwarders, or supply chain processes.

Strong organisational skills, operational autonomy, attention to detail, and a focus on risk mitigation.

Confident negotiation and communication skills when working with suppliers, freight partners, and external advisers.