Business Operations Administrator

Pantera Engineering Construction; Perth; On-site; AUD 60,000 - 75,000; Full time

Job summary

Pantera Engineering Construction, a WA owned multi-disciplinary contractor, seeks a Business Operations Administrator. You’ll be the heartbeat of the business, coordinating compliance, diaries, tenders, site mobilisation and accounts while partnering with marketing and IT. Expect varied days and genuine ownership.

You’ll support executives, manage recruitment and onboarding, and help mobilise our people to site safely, with strong writing and attention to detail shaping success.

Qualifications

• Experience in office management, senior admin. or EA work - ideally in engineering, construction, mining, trades or a project-based environment.
• A track record supporting executives or a leadership team.
• Exposure to tenders/prequalification, accounts and procurement, HR administration or site mobilisation (a mix is ideal - we can teach the rest).
• Strong writing, sound numeracy, sharp attention to detail, and discretion.

Responsibilities

• Office & business operations – keep facilities, systems and compliance registers in order, coordinate IT and marketing support.
• Executive support – manage diaries, travel, board papers, correspondence and meetings.
• Tenders & pre-contracts – coordinate submissions and pre-qualifications and manage the opportunities pipeline.
• Recruitment & mobilisation – onboard new starters, maintain employee records, coordinate training, mobilise our people to site safely.
• Finance & accounts – process invoices and reconciliations, support reporting requirements.

Skills

Office management

Executive support

Tender experience

Written communication

Attention to detail

Job description

The Opportunity
We're a WA owned multi-disciplinary contractor delivering project and engineering management, construction, completion and commissioning services to the resource and infrastructure industries. We're not a big machine - we're a small, agile, high performing team where our people come first, and our safety culture is built on one, simple principle: \"I've got your back.\"

As the Business Operations Administrator, you'll be the heartbeat of the business with the autonomy to run things your way, the variety to keep it interesting, and genuine ownership of the role. In any given week, you'll keep our compliance registers in order, coordinate executive diaries, meetings and board papers, help win work through well-managed tenders, mobilise our people to site, and support the accounts. You'll partner with our external marketing team to keep our profile out there and be the first point of contact for IT and day to day issues. No two days will be the same!
What You'll Own

Office & business operations – keep facilities, systems and compliance registers in order, coordinate IT and marketing support.

Executive support – manage diaries, travel, board papers, correspondence and meetings.

Tenders & pre-contracts – coordinate submissions and pre-qualifications and manage the opportunities pipeline.

Recruitment & mobilisation – onboard new starters, maintain employee records, coordinate training, mobilise our people to site safely.

Finance & accounts – process invoices and reconciliations, support reporting requirements.

About You
You spot the gaps before anyone else, anticipate what's coming, and act on it - making the call when it's yours to make and flagging the risk when it matters. You drive outcomes and do it in a way that gets people on side rather than offside. Importantly, you love what you do! You'll bring:

Experience in office management, senior admin. or EA work - ideally in engineering, construction, mining, trades or a project-based environment.

A track record supporting executives or a leadership team.

Exposure to tenders/prequalification, accounts and procurement, HR administration or site mobilisation (a mix is ideal - we can teach the rest).

Strong writing, sound numeracy, sharp attention to detail, and discretion.

Why Pantera
We're small enough that you'll see the difference you make, and growing fast enough that there's real room to grow with us. We hire for character, potential and fit (alongside skills and experience), and we back our people to grow, contribute and do their best work.

Helpful Info.

Shortlisting and interviews are likely to commence within two weeks of the position being advertised.

Pantera is an equal opportunity employer. We welcome applicants of all backgrounds and lived experiences — diversity makes us better.

@panteraengineering

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• What's your expected annual base salary?