Business and Governance Support Officer

Department of Defence; Canberra; On-site; AUD 65,000 - 90,000; Full time

Job summary

Department of Defence in Canberra, ACT, is seeking a motivated Business and Governance Support Officer to join the Navy Aviation, Aircrew Training and Commons (NATC) Branch within Joint Aviation Systems Division. The role focuses on governance, business management and operational support across multiple functions with stakeholder engagement and process improvement at its core.

You will provide professional administrative and governance support, coordinate activities, maintain corporate records

Responsibilities

• Supporting business governance, administrative and corporate management activities.
• Coordinating tasking, correspondence and workflow processes across the Branch.
• Supporting records management compliance and information management activities.
• Assisting with governance forums, reporting and business planning activities.
• Engaging with internal stakeholders to achieve business outcomes and ensure timely delivery of tasks.
• Contributing to security, risk and assurance activities within the work area.
• Supporting continuous improvement initiatives and business process enhancement.
• Providing executive and administrative support services as required.

Job description

In this role, you will contribute to the effective governance, business management and operational support functions of the Branch. Working under limited direction, you will provide professional administrative and governance support, coordinate business activities, manage corporate records and assist with the delivery of key branch priorities.

The position offers a diverse range of responsibilities and is suited to an individual who enjoys working across multiple business functions, engaging with stakeholders and identifying opportunities to improve business processes and service delivery.

As part of a collaborative team, you will support the implementation of governance activities, coordinate tasking and correspondence, maintain records management compliance and contribute to branch-wide business operations. You may also provide executive support services when required and assist with security, reporting and corporate management activities.

Key responsibilities include:

• Supporting business governance, administrative and corporate management activities.
• Coordinating tasking, correspondence and workflow processes across the Branch.
• Supporting records management compliance and information management activities.
• Assisting with governance forums, reporting and business planning activities.
• Engaging with internal stakeholders to achieve business outcomes and ensure timely delivery of tasks.
• Contributing to security, risk and assurance activities within the work area.
• Supporting continuous improvement initiatives and business process enhancement.
• Providing executive and administrative support services as required.

About our Team

The NATC Executive & Support (Ex&S) Team provides direct support to DGNATC in overseeing the acquisition and sustainment of critical aviation training, aviation support and commons capabilities.

NATC comprises personnel located across Canberra, Nowra, East Sale and Melbourne and includes:

• NATC Executive & Support.
• Air Training Systems Program Office.
• Aviation Support Systems Program Office.

Located at Brindabella Park, Canberra, the Ex&S Team plays an integral role in enabling Branch operations, coordinating strategic activity and maintaining effective governance arrangements. The team works closely with the Office of Head Joint Aviation Systems Division and operates in a dynamic, high-tempo environment where collaboration, initiative and professionalism are highly valued.

Our Ideal Candidate

We are seeking a motivated and highly organised Business and Governance Support Officer to join the Navy Aviation, Aircrew Training and Commons (NATC) Branch within Joint Aviation Systems Division.

Our ideal candidate is a proactive and adaptable professional who demonstrates sound judgement, initiative and strong organisational skills.

You will have the ability to:

• Build and maintain productive relationships with a wide range of stakeholders.
• Analyse information, prioritise competing demands and deliver quality outcomes within established timeframes.
• Interpret and apply policies, procedures and governance requirements.
• Identify and implement process improvements that enhance efficiency and compliance.
• Work independently while contributing positively to a collaborative team environment.
• Communicate clearly and professionally, both verbally and in writing.
• Maintain a high level of attention to detail and accountability for assigned work.

You will be comfortable working in a dynamic environment where priorities may shift and where strong stakeholder engagement is critical to success.

Security Clearance:

Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 1”.

The key duties of the position include:

The Role

In this role, you will contribute to the effective governance, business management and operational support functions of the Branch. Working under limited direction, you will provide professional administrative and governance support, coordinate business activities, manage corporate records and assist with the delivery of key branch priorities.

The position offers a diverse range of responsibilities and is suited to an individual who enjoys working across multiple business functions, engaging with stakeholders and identifying opportunities to improve business processes and service delivery.

As part of a collaborative team, you will support the implementation of governance activities, coordinate tasking and correspondence, maintain records management compliance and contribute to branch-wide business operations. You may also provide executive support services when required and assist with security, reporting and corporate management activities.

Key responsibilities include:

• Supporting business governance, administrative and corporate management activities.
• Coordinating tasking, correspondence and workflow processes across the Branch.
• Supporting records management compliance and information management activities.
• Assisting with governance forums, reporting and business planning activities.
• Engaging with internal stakeholders to achieve business outcomes and ensure timely delivery of tasks.
• Contributing to security, risk and assurance activities within the work area.
• Supporting continuous improvement initiatives and business process enhancement.
• Providing executive and administrative support services as required.

About our Team

The NATC Executive & Support (Ex&S) Team provides direct support to DGNATC in overseeing the acquisition and sustainment of critical aviation training, aviation support and commons capabilities.

NATC comprises personnel located across Canberra, Nowra, East Sale and Melbourne and includes:

• NATC Executive & Support.
• Air Training Systems Program Office.
• Aviation Support Systems Program Office.
• Navy Aviation Systems Program Office.

Located at Brindabella Park, Canberra, the Ex&S Team plays an integral role in enabling Branch operations, coordinating strategic activity and maintaining effective governance arrangements. The team works closely with the Office of Head Joint Aviation Systems Division and operates in a dynamic, high-tempo environment where collaboration, initiative and professionalism are highly valued.

Our Ideal Candidate

We are seeking a motivated and highly organised Business and Governance Support Officer to join the Navy Aviation, Aircrew Training and Commons (NATC) Branch within Joint Aviation Systems Division.

Our ideal candidate is a proactive and adaptable professional who demonstrates sound judgement, initiative and strong organisational skills.

You will have the ability to:

• Build and maintain productive relationships with a wide range of stakeholders.
• Analyse information, prioritise competing demands and deliver quality outcomes within established timeframes.
• Interpret and apply policies, procedures and governance requirements.
• Identify and implement process improvements that enhance efficiency and compliance.
• Work independently while contributing positively to a collaborative team environment.
• Communicate clearly and professionally, both verbally and in writing.
• Maintain a high level of attention to detail and accountability for assigned work.

You will be comfortable working in a dynamic environment where priorities may shift and where strong stakeholder engagement is critical to success.

Eligibility

Security Clearance:

Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 1”.

Getting to know the Department of Defence

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers