Business Analyst and Project Support Officer

Department of Defence; Canberra; On-site; AUD 90,000 - 120,000; Full time

Job summary

Department of Defence in Canberra seeks an APS 6 Business Analyst and Project Support Officer to support the Internal Budgeting and Reporting System (IBRS). You will analyse business needs, gather requirements and coordinate delivery activities across Defence, contributing to system enhancements and continuous improvement.

You will engage with stakeholders to document processes, support testing and implementation, and maintain governance documentation.

Qualifications

• Experience in business analysis including requirements gathering and mapping of business processes.
• Experience in finance, financial reporting and/or financial management systems.
• Strong written and verbal communication and ability to prepare clear documentation.

Responsibilities

• Identify business needs with stakeholders and document requirements and processes.
• Coordinate project activities, milestones and deliverables for IBRS enhancements.
• Support analysis, design, testing and implementation of IBRS improvements.
• Develop and maintain project governance and business documentation.
• Foster productive stakeholder relationships and facilitate workshops.

Skills

Business analysis

Requirements gathering

Process mapping

Financial reporting systems

Stakeholder engagement

Documentation

Job description

Business Analyst and Project Support Officer

As an APS 6 Business Analyst and Project Support Officer, you will support the delivery, enhancement and continuous improvement of the Internal Budgeting and Reporting System (IBRS). Working with stakeholders across Defence, you will contribute to system enhancements and business improvement initiatives. You will provide advice and support project delivery in a complex financial and reporting environment, applying strong analytical, communication and stakeholder engagement skills.

You will be responsible for:

• Engaging with stakeholders to identify business needs, gather and analyse requirements, and document business processes.
• Coordinating project activities, deliverables and milestones to support system enhancements and business improvement initiatives.
• Supporting the analysis, design, testing and implementation of IBRS enhancements and business improvements.
• Developing and maintaining project, governance and business documentation.
• Building and maintaining productive relationships with stakeholders and facilitating workshops and consultations.
• Managing risks, issues and dependencies and identifying opportunities for business process, financial reporting and system improvements.

About our Team

The Internal Budgeting and Reporting System Directorate within Defence Finance Group (DFG) is seeking a motivated and high performing professional to join us. Our team is responsible for the delivery, sustainment and enhancement of Defence’s core financial budget management system, which manages Defence’s $60 billion annual budget.

This system is critical in enabling DFG to provide sound financial advice and strategic direction across Defence. The team sits within the Budgeting & Reporting Branch and works closely with the System Integrator to ensure the ongoing delivery and improvement of IBRS, supporting Defence’s financial decision making and stakeholder confidence.

Why Join Us?

• Work on high-profile projects that directly support Defence’s mission and Australia’s security.
• Support the delivery and enhancement of a system that underpins multi-billion dollar budget and reporting decisions.
• Be part of a collaborative, fast-paced environment where your ideas and expertise matter.
• Gain exposure to complex financial frameworks and develop skills that are highly valued across government.
• Work with autonomy, managing priorities and workflows in a dynamic environment.
• Drive continuous improvement in the budgeting system and reporting processes.
• Enjoy opportunities for professional growth, including training in government budget processes and leadership development.

Our Ideal Candidate

Our ideal candidate is a motivated and solutions focused Business Analyst and Project Support Officer who thrives in a collaborative environment. You will demonstrate sound judgement, initiative and a commitment to delivering high quality outcomes that support Defence's budgeting, reporting and project objectives.

You will bring the following skills, experience and attributes:

• Experience in business analysis, including requirements gathering, process mapping and the development of practical business solutions.
• Experience working in finance, financial reporting and/or financial management systems.
• Strong written and verbal communication skills, including the ability to prepare clear documentation, faciliti...", "FormattedDescription"... }