Business Administrator

MMG Limited; Four Ways; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Relocation package

Local allowances

Career development

Job summary

MMG Limited is seeking a proactive Business Administrator for the Dugald River Mine in Queensland. The role provides high‑level administrative support, coordinating communications, scheduling, data reporting and safety data tasks.

The successful candidate will work with minimal supervision, demonstrate initiative and manage urgent matters to meet deadlines. The position is site-based on an 8/6 roster with BIBO or FIFO options from Townsville or Brisbane.

Qualifications

• Demonstrable experience in a similar role with strong administrative capabilities.
• Highly organised with the ability to manage multiple priorities under strict timelines and maintain accuracy.
• Certificate III in Business Administration is preferable.
• First Aid Certificate is desirable.
• Strong computer literacy with MS Office (Outlook, Word, Excel).
• Experience with SAP and document management/e-filing systems is highly regarded.

Responsibilities

• Answer incoming calls and respond to general inquiries, directing to the appropriate department.
• Monitor site access and ensure compliance with access procedures.
• Manage mail and packages and distribute to staff.
• Perform general office duties including filing, photocopying and scanning.
• Maintain site access data in Gallagher and workflow systems.
• Prepare and distribute site bulletins and notices and ensure timely reporting.
• Assist onboarding and mobilisation of new employees and contractors.

Skills

Admin experience

Highly organized

First Aid

MS Office

SAP

Document management

Teamwork

Education

Certificate III Business Administration

Tools

SAP

Document management systems

Electronic filing systems

Job description

At MMG, our vision is to create a leading international mining company for a low carbon future.

We mine for progress to create wealth for our people, host communities and shareholders with an ambition to grow and diversify our resource, production and value.

Our aim is to create a workplace that encourages diversity, inclusion and supports our people to grow. We are guided by our values; think safety first, respect each other, work together, do what we say, and we want to be better. We recognise the unique value your contribution makes to the progress of our company and the communities in which we operate.

Dugald River mine is one of the world’s top 10 Zinc mine operations, which has been producing zinc concentrate for customers around the world since 2017.

The mine is committed to a low-carbon future. In April 2023 the Dugald River Solar Farm began operations, supplying a third of the mine’s power, and reducing emissions by 33% and this is just the start of its renewable energy transition.

Dugald River employs around 750 employees and contractors on a mix of fly-in, fly-out and local residential basis.

Business Administrator

The role of the Business Administrator is to provide high level administrative support such as, general communications, site scheduling, data reporting, presentations, safety data reporting and compliance and travel support to the Dugald River Mine.

This person works with minimum supervision, needs to operate autonomously; show initiative and take appropriate action for urgent matters to be dealt with according to ensure deadlines are met.

This role is site based on an 8/6 roster; bus in bus out (BIBO) of Cloncurry and Mount Isa, or fly in fly out (FIFO) from Townsville or Brisbane.

Skills, Competencies and Qualifications:

• Demonstrable experience in a similar role with strong administrative capabilities preferably within the mining sector.
• Highly organised, with the proven ability to maintain multiple priorities simultaneously under strict timelines and maintain a high level of accuracy under pressure.
• Certificate III Business Administration (preferable).
• First Aid Certificate.
• Strong computer literacy and demonstrated experience using Microsoft Office applications, including Outlook, Word and Excel.
• Proven ability to work independently, use initiative and proactively identify and resolve administrative issues.
• Ability to work collaboratively as part of a team while also managing individual responsibilities with minimal supervision.
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Experience working with business systems such as SAP, document management systems, electronic filing systems and other administrative databases will be highly regarded.
  

Key responsibilities will include:

• Answer incoming phone calls, respond to general inquiries, and direct calls to the appropriate department or personnel
• Monitor and manage site access such as visitor access, delivery drivers, incoming & outgoing personnel and ensuring compliance with the site access procedure
• Manage incoming and outgoing mail and packages, ensuring timely distribution to the appropriate staff
• Completion of general office duties, such as filing, photocopying, and scanning documents
• Enter and maintain accurate site access data into Gallagher and workflow systems, ensuring all records are up to date
• Prepare, organise, and distribute site bulletins and notices
• Timely, effective and accurate reporting
• Assist with the onboarding and mobilisation of new employees and contractors, including preparation of documentation, starter packs, inductions and site access requirements.
• Assist with the coordination and administration of purchasing activities, including purchase requisitions, purchase orders, invoices, service entries and associated documentation where required.
• Liaise with internal departments, contractors, suppliers and other stakeholders to obtain and provide information, resolve administrative queries and ensure requirements are completed within agreed timeframes.
• Maintain a high standard of document control, ensuring information is appropriately filed, easily accessible and retained in accordance with company requirements.
  

What we offer

• A competitive salary package.
• A generous relocation package and local allowances are available if you choose to relocate to the local communities of Cloncurry or Mt Isa.
• Career Development opportunity working for a Global Organisation.
• A culture of thinking Safety First.
• Work with a highly skilled strategic leadership team.
  

On-site accommodation at Dugald River is provided in fully air-conditioned en-suite rooms and includes meal service and room cleaning. The village features, communal media facilities including 4G coverage, onsite Medical Centre, gym facilities with a women’s only area, a tennis court, swimming pool, walking track and entertainment area.

MMG also provides the following generous benefits for employees living in the local community of Cloncurry & Mt. Isa

• Gym/PCYC membership
• Access to MMG Charter flights to Brisbane and Townsville for family/leisure purposes
• Financial support for families where children attend boarding school
• Retention payment for long term Cloncurry residents
  

As a company, MMG strives for the best in safety, environmental protection, production standards and overall operational excellence. We are an equal opportunity employer who values and respects diversity. We recognise the unique value your contribution makes to the progress of our company and the communities in which we operate.