Business Administration Coordinator

St Vincent de Paul Society NSW; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Tax-free benefits up to $15,900

Career progression

Learning & Development

Wellbeing support

Inclusive culture

Parental leave

Job summary

St Vincent de Paul Society NSW is seeking a Business Administration Coordinator based in Stanmore, NSW, to support retail operations and stakeholder engagement across multiple teams. The role combines high‑quality administration, project support, reporting, and customer service with opportunities for growth.

The successful candidate will coordinate meetings, help with financial analysis and budgeting, and develop SOPs while contributing to continuous improvement and strategic objectives.

Qualifications

• Proven experience in administrative and project support coordination and working with stakeholders.
• Strong attention to detail with accurate documentation and process management.
• Ability to organise, plan and prioritise in a busy environment.
• Excellent interpersonal and communication skills for cross-team collaboration.

Responsibilities

• Support retail and logistics projects, prepare reports and executive briefings.
• Coordinate meetings, agendas and minutes; assist with project administration.
• Assist with budgeting, financial analysis and scenario modelling as needed.
• Develop and maintain SOPs, policies and procedures.
• Support ecommerce customer service inquiries and order-related activities.
• Collaborate with internal and external stakeholders to resolve operational issues.
• Contribute to continuous improvement and delivery of strategic objectives.

Skills

Administrative coordination

Project support coordination

Stakeholder engagement

Report writing

Job description

The St Vincent de Paul Society is a leading provider of community support services, whose values it is to shape a more just and compassionate society.We believe our employees are key to our success and offer Learning and Development programs to enhance and grow your career across a range of teams and services. Our employees arerecognised for their achievements and offered promotional opportunities on a meritocracy basis within a collegiate and values driven team environment and culture. The Society recognises the value of an inclusive work environment and believes that our diversity is a strength in the work we do with our local communities.

Your Role

• Full-time permanent based in Stanmore NSW
• Ideal candidate with proven administration and project support coordination skills
• Not for profit tax-free benefits

Business Administration Coordinator

The Business Administration Coordinator is a key role in supporting retail business operations with extensive coordination with internal stakeholders in Retail, Logistics, Fundraising, Commercial Enterprise and Finance. This diverse role combines high-quality administration support, including report writing and business case preparation, project support, stakeholder engagement, and customer service support.

Your Responsibility

• Supporting retail and logistics projects, business cases, reports, presentations, and executive briefings.
• Coordinating meetings, preparing agendas and minutes, and assisting with project administration.
• Assisting with financial analysis, feasibility assessments, budgeting, and scenario modelling.
• Developing and maintaining policies, procedures, and Standard Operating Procedures (SOPs).
• Supporting eCommerce customer service enquiries and order-related activities.
• Collaborating with internal and external stakeholders to resolve operational, inventory, and customer-related issues.
• Contributing to continuous improvement initiatives and supporting the successful delivery of strategic objectives.

You Will Need

• Proven experience in administrative and project support coordination and working with stakeholders
• Strong attention to details with a high level of accuracy when managing documentation, reports and processes.
• Strong ability to organise, plan, manage priorities in a busy environment
• Strong interpersonal and communication skills, with the ability to work positively and collaboratively with teams and stakeholders

We offer:

• Supportive Team – Join a welcoming, values-driven team with a strong sense of community.
• Boost Your Take-Home Pay – Access up to $15,900 in tax-free benefits for everyday expenses.
• Career Progression – Grow with clear pathways to leadership and internal opportunities.
• Learning & Development - Training to support your professional growth.
• Wellbeing Support – EAP and wellness services to support your mental and physical well-being.
• Inclusive Culture – Thrive in a diverse workplace with active RAP and DIAP programs.
• Leave Benefits –5 days Sorry Business Leave , Mental Health/Wellbeing Day Off, 16 weeks of paid parental leave, plus access to cultural and study leave to support your personal and professional life.

St Vincent de Paul Society (NSW) welcomes people from all backgrounds, ethnicities, cultures, and experiences. We are an equal opportunity employer and arecommitted to engaging a diverse workforce.We encourage applications from Aboriginal and Torres Strait Islanders, people with disability, people from diverse cultural and linguistic backgrounds, people who identify as LGBTQIA+, candidates of any or no religious beliefs and applicants of all ages.If you are a candidate with disability please let us know if you require any support to participate in the application and recruitment process.

The Society is committed to being a Child Safe organisation, further information can be found intheSociety’s commitment to Safeguarding Children & Young People.Prior to an offer of employment, candidates will be required to complete the pre-employment checks including a Police check& Working with Children check.A health / medical assessment may be required for some roles.