Building Permits & Inspections Admin Specialist

Randstad Pty; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Randstad Pty is seeking a Technical Administrative Assistant within the Building Department of the City Planning, Safety and Amenity directorate. This role provides end-to-end administrative and coordination support to the Building Permits and Inspections team, acting as the operational backbone for building surveyors and enforcement officers.

You will manage inquiries, statutory paperwork, investigations, and customer interactions, draft correspondence, coordinate inspection calendars, and

Responsibilities

• Support the Building Enforcement Officer by liaising with residents and complainants.
• Maintain both digital and physical registers for building complaints and investigations.
• Draft formal incoming and outgoing correspondence regarding enforcement actions.
• Coordinate the inspection calendar for site investigations.
• Process statutory building applications.
• Maintain electronic and physical filing systems.
• Compile data for monthly statistical reports covering investigation actions.
• Assist with the council's ongoing digitisation of building services.
• Day-to-day independence: operate within established procedures to resolve routine administrative tasks, structure correspondence/spreadsheets, and handle client inquiries.

Job description

Randstad Pty is seeking a Technical Administrative Assistant within the Building Department of the City Planning, Safety and Amenity directorate. This role provides end-to-end administrative and coordination support to the Building Permits and Inspections team, acting as the operational backbone for building surveyors and enforcement officers.

You will manage inquiries, statutory paperwork, investigations, and customer interactions, draft correspondence, coordinate inspection calendars, and