technical administrative assistant

HR Partners; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

HR Partners is seeking a Technical Administrative Assistant for the Building Department in Melbourne. The role provides end-to-end administrative and coordination support to the Building Permits and Inspections (Bpi) team, acting as the backbone for building surveyors and enforcement officers.

Based in Melbourne, you will manage inquiries, paperwork, investigations, and customer interactions, liaising with residents and complainants while maintaining robust registers and coordinating site

Responsibilities

• Support the Building Enforcement Officer by liaising with residents and complainants.
• Maintain both digital and physical registers for building complaints and investigations.
• Draft formal incoming and outgoing correspondence regarding enforcement actions.
• Coordinate the inspection calendar for site investigations.

Job description

This role is a Technical Administrative Assistant within the Building Department (City Planning, Safety and Amenity directorate). It is classified at the Band 4 local government level and reports directly to the Municipal Building Surveyor.

The primary objective is to provide end-to-end administrative and coordination support to the Building Permits and Inspections (Bpi) team. You serve as the operational backbone for building surveyors and enforcement officers, ensuring that inquiries, statutory paperwork, investigations, and customer interactions run smoothly.

• Support the Building Enforcement Officer by liaising with residents and complainants.
• Maintain both digital and physical registers for building complaints and investigations.
• Draft formal incoming and outgoing correspondence regarding enforcement actions.
• Coordinate the inspection calendar for site investigations.