Brisbane-Based Senior Project Finance & Administration Lead

Theiss; Moranbah; Remote; AUD 60,000 - 76,000; Full time

Benefits offered by this job

Fully remote work

Flexible scheduling

Structured onboarding

Ongoing training

Travel benefits

Job summary

Theiss is seeking a Remote Travel Administrative Coordinator to support our travel team’s daily operations, manage client communications, coordinate booking workflows, and ensure accuracy and timeliness across all details.

This fully remote role is ideal for highly organized professionals who can work independently, handle multiple tasks, and navigate travel systems with ease. You’ll receive structured onboarding, ongoing training, and access to industry-related travel benefits.

Qualifications

• Excellent organizational and written/verbal communication skills.
• Experience in administrative support or coordination is preferred.
• Comfortable working independently in a fully remote environment.

Responsibilities

• Manage client communications, travel documentation, and booking records.
• Coordinate schedules, appointments, and follow-ups related to travel arrangements.
• Support administrative workflows and ensure deadlines and details are met.
• Maintain accurate client records and track important booking information.
• Provide professional, responsive support to clients and team members throughout the travel process.
• Assist with process improvements and updates to internal travel systems.

Job description

Remote Travel Administrative Coordinator

We are looking for a Remote Travel Administrative Coordinator to support our travel team's daily operations, managing client communications, coordinating booking workflows, and ensuring all details are handled accurately and on time.

This is a fully remote position ideal for someone who is highly organized, professional, and comfortable managing multiple tasks independently.

What You’ll Do:

• Manage client communications, travel documentation, and booking records
• Coordinate schedules, appointments, and follow-ups related to travel arrangements
• Support administrative workflows and ensure all deadlines and details are met
• Maintain accurate client records and track important booking information
• Provide professional, responsive support to clients and team members throughout the travel process
• Assist with process improvements and updates to internal travel systems

What We’re Looking For:

• Strong organizational and communication skills, written and verbal
• Experience in administrative support, customer service, or coordination preferred, not required
• Comfortable working independently in a fully remote environment
• Detail-oriented, dependable, and tech-comfortable
• Able to learn and navigate digital tools, booking platforms, and internal workflows
• Must be a citizen of the US, UK, Australia, Mexico, Spain, or LATAM

Why This Role Stands Out:

• 100% remote flexibility
• Structured onboarding and ongoing training
• Clear processes and tools for success

Technical Requirements:

• Laptop or desktop computer.
• Reliable broadband internet connection.
• Smartphone for communication and updates.

What We Offer:

• Fully remote work structure
• Flexible scheduling framework
• Structured training and ongoing support
• Collaborative team environment
• Access to industry-related travel benefits