Branch Administrator

Chubb Deutschland GmbH; Townsville City; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive remuneration package

Training provided

Progression opportunities

Global organisation

Job summary

Chubb Fire & Security Australia is seeking a proactive Branch Administrator to join the Electronic Security Townsville team, supporting Townsville, Cairns and Rockhampton. You will coordinate admin tasks with planning and field teams to meet client needs and ensure smooth branch operations.

Ideal candidates have 2+ years in administration, strong communication, and attention to detail. Forklift license is a plus; proficiency in Microsoft Office is required.

Qualifications

• 2+ years in Administration or similar role.

Responsibilities

• Coordinate between administration, planning and field teams to prioritise and attend to business and client needs.
• Assist management with information gathering, reports and liaising with clients.
• Streamline processes to maximise efficiency.
• Fleet management – service and scheduling.
• Coordinate accommodation needs and staff medical requirements.
• Complete invoicing for customers where required.
• Resolve discrepancies with internal and external customers.
• Answer phone calls and business emails.
• Support a wide team to deliver business functions for client satisfaction.
• Ensure records are professionally managed and branch audit requirements met.

Skills

Administration

Attention to detail

Communication

Time management

Organisational skills

Self-motivated

Tools

Microsoft Office (Outlook, Word, Excel)

Pronto

Job description

Mount St John
Chubb Fire & Security Pty Ltd

About us

At Chubb Fire & Security Australia, our unwavering mission is to safeguard lives and properties through our comprehensive fire safety and security solutions. We are driven by a steadfast commitment to PROTECT PEOPLE FIRST, ensuring their well-being is at the forefront of everything we do. Our enduring purpose extends beyond mere products and services; we strive to BUILD GREAT LEADERS, who will shape the future of our industry. As a renowned industry leader and a proud member of the API Fire and Security group of companies, we leverage our collective expertise and resources to deliver innovative solutions that redefine the boundaries of safety and security.

About the Role

We are currently seeking an energetic and experienced Branch Administrator to join our Electronic Security Townsville team, reporting to the Regional Manager Electronic Security, Far North QLD. This role will be responsible for the administration of 3 branches – Townsville, Cairns and Rockhampton.

Duties and Responsibilities include but are not limited to:

• Coordinate between the administration, planning and field teams to prioritise and attend to business and client needs.
• Assist management team with gathering information and reports and liaising with clients.
• Assist management with streamlining process and procedures to maximise efficiency.
• Fleet management – service and scheduling.
• Help coordinate scheduling with supervisors.
• Coordinate accommodation needs and requirements.
• Coordinate staff medical requirements.
• Complete invoicing for customers where required.
• Manage and work through discrepancies with key internal and external customers to provide resolutions to problems.
• Answering phone calls and business emails.
• Assist with a wide support team in delivering business functions to properly serve client expectations.
• Performing support administration functions in a timely and efficient manner to meet the expectations of the business.
• Ensuring records are professionally managed and the branch complies with company audit requirements.

About You

• 2+ years’ experience in Administration or experience working in a similar role with strong focus on administration functions.
• Ability to obtain and maintain a Forklift licence
• Strong attention to detail
• Exceptional communication skills.
• Proficient time management and organisation skills.
• Proficiency in Microsoft Office programs, such as Outlook, Word and Excel.
• Previous experience using Pronto is desirable.
• Previous experience with customer portals
• Previous experience conducting site inductions is desirable
• Ability to collate and analyse data to support dispute resolution process with clients.
• Ability to problem solve and improve processes.
• Committed to ongoing learning and development.
• Self-motivated and the ability to work independently and autonomously.

What we will offer you:

• Competitive remuneration package
• Supportive team structure with all training provided.
• Planning and support for progression towards any role within Chubb
• Working for a global organisation which brings job stability and where you are treated like family.
• Access to Chubb People Matters – an employee discount platform with access to hundreds of discounts from health, groceries, electronics and more

We believe in diversity and inclusion and welcome applicants from different backgrounds. This includes First Nations people, people with disability, LGBTIQA+ and all cultural and language background